Free Time Off Request Form

A Time Off Request Form is a written request by an employee for approved absence from work, whether it be for vacation, sick leave, or other reasons.

To sustain a productive and motivated workforce, companies need to acknowledge situations where an employee's personal life takes precedence over their professional life.

An Employee Time Off Request form is used to ask for time away from work.

Other names for Request Time Off forms include:

• Leave of absence letter
• Vacation request form
• Personal leave request form
• Time away request form

The employment form is given to the employer who then decides if they will approve or deny the request.

Types of Time Off

Employees might need time off for many reasons. It's best to be open and clear to avoid problems and keep a good work environment.

Below are typical situations where an employee may need to request time off from work:

• Sickness
• Vacation
• Injury
• Jury duty
• Bereavement
• Family and Medical Leave Act
• Maternity or paternity
• Military duty
• Short or long-term leave of absence
• Family care

Use our template to make a Time Off Request form that helps you get the time off you need without mistakes.

Employee Time Off Request forms might look different depending on state laws and employer rules.

Here’s an example to help you write your form:

Date:

Employee Name:

Department:

Position:

Email Address:

Phone Number:

Requested Time Off:

Start Date:

End Date:

Number of Days:

Reason for Time Off:

Comments/Notes:

I understand that this request for time off is subject to approval by my supervisor or manager.

Employee Signature:

Date:

Supervisor/Manager Approval:

[ ] Approved

[ ] Denied

Reason for Denial:

Supervisor/Manager Signature:

Date:

When you need time off, make sure you follow the company's policies.

To complete a Time Off Request form:

1. Start by entering the date at the top of the form. Then write your name, phone number, and email address. Below it, add your employer's name.
2. Specify the hours or days that you are requesting off by indicating the beginning and ending dates.
3. Indicate the reason for your request.
4. Read and acknowledge the request depends on the authorization of the employer.
5. Sign and date the document.
6. Submit the completed form to your supervisor or human resources department for review and approval.

Use our free online template and don’t miss any important details.

To avoid leaving out crucial information from your Request for Time Off form, it is recommended to review an example before creating the document.

Look at our sample Time Off Request form to see how to arrange it and what to include.

We also have other job-related forms that can help you prepare for different work situations:

• Leave of Absence Letter
• Job Application Form
• Employment Offer Letter
• Resignation Letter