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Free Bill of Sale Template

Sell personal property securely with our customizable, free Bill of Sale form for cars, motorcycles, boats, and more. Agree to the terms in advance to avoid mistakes and disputes with the buyer.

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Last Update May 1st, 2023


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What is a Bill of Sale

A bill of sale is a legal document that records the transfer of certain types of property. This creates an official certificate that describes the change in ownership and the nature of the sale of the item being sold.

It is used to show the terms of the deal that has been struck between the buyer and the seller. It also provides important information about the item being sold and its features and state at the time of purchase. 

A valid bill of sale is often used to protect the buyer and the seller in the event of any future disputes. It also shows that both parties have formally consented to the sale under these agreements.

A bill of sale can be used during the buying and selling of:

Types of Bill of Sale

Depending on the type of property you’re trying to sell, your bill of sale could vary. When creating your template you may need to add special information in order for it to be valid.

This can often be to satisfy the necessities of a government agency such as the Department of Motor Vehicles (DMV) or to conform to state law.

Below we’ve listed some specificities you’ll find on different kinds of bills of sale.

Car and Motorcycle Bill of Sale

A car bill of sale needs a detailed description of the make, model, and registration of the car. You will also need to provide the Vehicle Identification Number (VIN) and the odometer reading on the document. 

In most states, sellers must complete a bill of sale by law and register it with a local DMV. Additionally, in a number of cases, it will also have to be notarized.

A motorcycle bill of sale has a lot in common with a car bill of sale. You will also need to provide the vehicle’s registration, VIN, and odometer reading.

Livestock Bill of Sale

A livestock bill of sale allows a seller to transfer one or more animals to a new owner. The livestock could be either a pig, cow, sheep or any other commercially farmed animal.  

To successfully complete a livestock bill of sale, the document must detail what kind of animal(s) are being sold and any distinguishing features that may need to be registered. It must describe the coloration of the animals as well as any branded markings that indicate ownership.

In order to make the sale final, the seller must also demonstrate that the livestock has had all the correct mandatory vaccinations by a veterinarian. It must also detail how the animal(s) will be transferred to their new owner.

Horse Bill of Sale

A horse bill of sale has many similarities with a livestock bill of sale although with some significant differences. The biggest variations are that veterinarian checks are optional and the document also allows the owner to transfer or maintain breeding rights over the horse.

Firearm Bill of Sale

A firearm bill of sale can be used to complete the private sale of a gun. It usually includes relevant information about both the seller and the buyer of the firearm, as well as about the weapon itself. 

Depending on the state in which you reside, you may require a gun bill of sale to ensure your firearm transaction is compliant with state laws. This enables you to provide a record of the trade, make any necessary declarations about the sale’s eligibility, and successfully finalize the sale. 

In most states, firearm transactions are firmly regulated, and various procedures must be followed to ensure the sale is legally valid. For this reason, it’s important to create a firearm bill of sale among other important documents to prove the sale is properly completed. 

In other states, laws are relatively lenient regarding gun transactions. Therefore, it’s important to check what is and isn’t required to sell a weapon within the area in which the transaction will take place.

Boat Bill of Sale

A boat bill of sale has many connections to other types of vehicle bills of sale. However, in this case, you will need to indicate the hull length, the type of motor the craft has (if any) as well as the Hull Identification Number (HIN) and registration.

Trailer Bill of Sale

A trailer bill of sale is similar to a car and motorcycle bill of sale. The document will need to include the details of the buyer and seller, the date of sale, and a description of the trailer including its make, model, year, and Vehicle Identification Number (VIN).  

Most jurisdictions do not require a notary acknowledgment or witness signature, but it can be necessary in some cases. However, if the trailer is used, the seller will have to clear and transfer the title before the buyer can submit a registration application. 

In the majority of states, trailers must be registered within 5 to 30 days, or they will be considered illegal to operate on the road. To complete this registration, the bill of sale, title, sales tax, and registration application must be submitted to a local DMV.

As-Is Bill of Sale

An as-is bill of sale is used to sell a car, boat, or other item of personal property while providing no warranties. When using these form templates, the seller offers the buyer a “what you see is what you get” proposal on the property being sold, making no promises on its durability or functionality.

Using an as-is no warranty bill of sale might prove practical if the current owner is trying to sell an older or used vehicle in need of repairs in a private sale. This allows the buyer to get the vehicle for a lower price than they would through an auto dealer.

ATV Bill of Sale

An ATV Bill of Sale is an essential document that completes a transaction of an all-terrain vehicle”. Using an ATV Bill of Sale helps the new owner officially transfer ownership to them at the DMV

Without an ATV Bill of Sale, the process of transferring ownership becomes much more difficult. The Bill of Sale acts as a receipt that both parties agreed to the deal and the purchase was made. 

In certain states, it is necessary for the document to be notarized. There are other states that also require a witness. 

Make sure to outline an ATV Bill of Sale correctly and clearly, this helps you to avoid any future disputes of ownership. 

Dirt Bike Bill of Sale

The purpose of a Dirt Bike Bill of Sale is similar to other Bill of Sale documents. Using a Dirt Bike Sale provides proof of a transaction between a buyer and a seller

This document has other useful purposes as well. 

For example, it can settle any future debate about whom the owner is and who is liable for any damages. 

With a Dirt Bike Bill of Sale, it will be much easier to register the vehicle under your name. It will also help you to change the title of ownership. 

Certain states require that you register a dirt bike before using it. Using this document will make the process much easier.

Find out the types of bill of sale

How to Write a Bill of Sale

Writing a bill of sale is a focused yet undemanding task to complete. When you start building your own document to sell an item of property, you will need to complete the following steps.

1. Choose the Type of Document You’re Creating

Depending on whether you’re selling a car, motorcycle, trailer, or animal, you will need to adjust your document to reflect the nature of the item for sale

If you’re creating your own document either with an online template or by yourself, make sure to either use the correct form for your needs or to add the necessary sections required.

2. Name Both the Buyer and Seller

Your document must include the details of both the buyer and seller. To do so you will need to include the names and addresses of both parties. If necessary you can add the information of any additional buyers and sellers if the item is or will be jointly owned.

Buyer and seller in a bill of sale

3. Describe the Item Being Sold in Detail

The type of bill of sale for your item of property will normally require a description of various features to be provided. When creating an online bill of sale using a pre-prepared template, these will be necessary requirements to completing your document.

For example, if you’re selling a horse, you will need to provide its age, sex, breeding association certification (if any), and information on its coloration.

You may also be asked to provide its stable name as well as its registered name. 

Bill of sale item details

4. Provide the Transactional Information

When you have described the item being sold, you will then need to explain the key details about the transaction. You must provide the method of payment, explain whether taxes apply to the final price and if the amount will be paid at once or in installments.

Bill of sale transactional information

5. Make Any Warranties or Guarantees

You have the option to make warranties on your bill of sale. The property can either be sold “as is” with no warranties.

If however, you do make a warranty on the item you can make a sworn statement that the item being sold is as described, is in full working order, and that it has no liens or encumbrances against it.  

Bill of sale warranties in a Form

6. Explain How the Item Will be Transferred to the New Owner

A bill of sale will normally require the writer to detail where the item is being held prior to sale and where it can be collected from or how it can be transferred. In some cases however such as horses or livestock, you may need to provide the exact details of transportation.

7. Sign the Bill of Sale

When the form is completed and both the buyer and seller are satisfied with the terms of the agreement, the bill of sale can be signed. In some states, this will need to be notarized or witnessed for the document to be fully valid. From this moment on, it becomes legally binding.

Notarized Bill of Sale

While notarizing your Bill of Sale is not legally required in most states, the following ones are the exception when it comes to selling vehicles:

  • Louisiana

  • Maryland

  • Montana

  • Nebraska

  • West Virginia

  • Wyoming

Regardless of state requirements, having a notary public confirm the authenticity of your Bill of Sale will add more protection to the transaction and will help you keep away from legal conflict. 

DMV Offices in the U.S.

Beware that to transfer ownership of a car you will need to go to your state’s department of motor vehicles or equivalent agency.

Less than half of the states in the U.S. demand a Bill of Sale to change the title. In the following table, you can find a comprehensive list clarifying which states do and which do not:

State Bill of Sale Department of Motor Vehicles
Alabama Yes County Title & Registration Office
Alaska No Division of Motor Vehicles
Arizona No Motor Vehicle Division
Arkansas Yes Department of Finance and Administration
California No Department of Motor Vehicles
Colorado No Division of Motor Vehicles
Connecticut Yes Department of Motor Vehicles
Delaware No Department of Motor Vehicles
Florida No Motor Vehicle Service Centers
Georgia Yes Motor Vehicle Division - County Tag Office
Hawaii Yes Department of Transportation
Idaho No Idaho Transportation Department
Illinois Yes Facility Locations - Illinois Secretary of State
Indiana No Indiana Branch Locations
Iowa Yes Iowa Motor Vehicle Division
Kansas Yes Kansas Department of Revenue
Kentucky No Driver Licensing Services
Louisiana No Office of Motor Vehicles
Maine Yes Bureau of Motor Vehicles
Maryland Yes Motor Vehicle Administration
Massachusetts Yes Registry of Motor Vehicles
Michigan Yes Department of Motor Vehicles
Minnesota No Driver and Vehicle Services
Mississippi Yes Tax Collector’s Office
Missouri Yes License Office Locations
Montana Yes Motor Vehicle Division
Nebraska Yes Department of Motor Vehicles
Nevada Yes Department of Motor Vehicles
New Hampshire Yes Division of Motor Vehicles
New Jersey No Motor Vehicle Commission
New Mexico Yes Motor Vehicle Division
New York Yes Department of Motor Vehicles
North Carolina No Department of Motor Vehicles
North Dakota No Motor Vehicle Site Locations
Ohio Yes Bureau of Motor Vehicles
Oklahoma Yes Department of Public Safety
Oregon No Department of Motor Vehicles
Pennsylvania No Department of Motor Vehicles
Rhode Island Yes Department of Motor Vehicles
South Carolina No Department of Motor Vehicles
South Dakota Yes Motor Vehicles Division
Tennessee No Driver Services
Texas Yes Department of Motor Vehicles
Utah Yes Department of Motor Vehicles
Vermont Yes Department of Motor Vehicles
Virginia No Department of Motor Vehicles
Washington Yes Department of Licensing
West Virginia Yes Department of Motor Vehicles
Wisconsin No Department of Motor Vehicles
Wyoming Yes County Treasurer’s Office

Bill of Sale Example

Before starting your own printable bill of sale, it can help to see what a real sample of this transactional document looks like. Find out how a bill of sale should appear on paper with our template example below.

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Bill of Sale FAQs

If you’re having doubts about whether a bill of sale is right for your buying or selling needs we have the answers you’re looking for.

Simply browse through our bill of sale FAQs below to learn more about this type of legal document.

Do I Need a Bill of Sale For My Car?

A bill of sale is a requirement in many states. Where this applies, the buyer and seller must create a bill of sale and complete a title transfer form in order for the sale of the vehicle to be fully valid and registered.

However, even when this is not a legal requirement of your state, it is sensible to complete a bill of sale when selling a car. This can help to avoid disputes over ownership further down the line.

What Makes a Bill of Sale Valid?

A bill of sale will normally have to contain the details of the buyer and seller, a description of the item for sale, the transactional information, any warranties permitted, and the signatures of both parties.

In some states, you will also need a notary or witness signature for this document to final and binding.

Who Keeps the Bill of Sale?

The new owner of the property will normally keep the original copy of the bill of sale as proof of purchase.

However, the seller can also keep a duplicate copy of the document for their item for their records and should they need to prove the sale is completed and final.

How Long Is a Bill of Sale Good For?

If it has been completed correctly a bill of sale can be valid permanently. However, if the item of property is resold and a new bill of sale is completed to reflect this, it will render the older document null and void.

Additionally, a bill of sale could be overturned if the transfer of ownership terms are breached, thus nullifying the sale agreement.

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