Free Employment Offer Letter Template

Once the candidate receives the offer and would like to accept the position, they must sign the letter and send it back to you. Although not legally bindingon its own, this letter is a key part of the hiring process.

The letter should remind the candidate of the position’s duties and what they can expect from the company. They can then decide if they will accept the offer or not.

The benefit of this letter is that it represents a formal offer, showing how much you want the candidate to work for your company.

The document goes by a few other names, such as:

• Job Offer Letter
• Offer of Employment Letter
• Letter of Offer

If you need to draft a job proposal quickly, use our Offer of Employment Letter template, free to download now.

To give you a clearer picture of what your letter should look like when finished, you can review the example Offer Letter of Employment document below.

Below is a sample Employment Offer Letter to help you write your document.

Look over the structure of our Employment Offer Letter sample to help simplify the writing process.

[Date]

[Candidate’s full name]

[Candidate’s address]

Dear [Candidate Name],

We are excited to offer you the [full-time/part-time] position of [position] at [company name] beginning on [start date], at [location of position], conditional on [list specific conditions such as: satisfactory completion of a background check, drug test (if applicable), verification of eligibility to work in the United States, including completion of Form I-9, reference checks, and any other required employment documentation].

In this role, you will [mention the duties and responsibilities of the position].

The position’s salary is [annual salary] a year, and you will be paid on a [weekly/monthly] basis. Your salary will be payable in accordance with the [company name]’s standard payroll policies (subject to normal required withholding)

You will participate in the annual incentive plan at a target level of up to [percentage]% of your annual base salary based on the achievement of certain company and individual performance metrics as determined by [company name]. Full plan details will be available upon hire and [company name] has the sole discretion to amend and/or cancel this bonus plan at any time.

As an employee of [company name], you will receive [amount of days] of paid vacation per year, medical insurance, and a 401(k). in accordance with [company name] practices. You will also receive the standard benefits package offered by [company name] to its employees. You will not be entitled to any benefit or perquisite other than as specifically set out in this offer letter or separately agreed to in writing by [company name].

By acknowledging this letter with your signature and mailing it back, you declare that you have accepted the job offer.

Please provide a response to the offer by [date] at the latest.

We think you are a perfect match for the role, and we are looking forward to having you join us! If you have any concerns, please feel free to contact me at any time at [email address] or by phone at [your phone number].

Kind Regards,

[Your Signature]

[Your Full Name]

[Your Job Title]

ACKNOWLEDGEMENT:

I acknowledge and agree to the terms stated in this letter. By: ______________________ Name: [ ] Date: [ ]

By using our Employment Offer Letter template, you can make the writing process of your document error-free.

Use an Employment Offer Letter once you've chosen the best candidate for the job.

It formally offers the job, assuring the candidate of the role and salary if they accept.

It’s also essential to understand the difference between an employment agreement vs. Offer Letter.

Typically, you send an Employment Offer Letter before the Employment Contract. This is done for several reasons. An Employment Offer Letter:

• Provides important information regarding the position
• Gives you and the employee a copy of the conditions in writing
• Shows you are a legit and professional employer
• Permits the candidate to formally accept the position without signing
• Serves as the beginning of negotiations

Even though the letter is not legally binding, it is a huge benefit to send this document for these reasons.

When writing an offer or legal document, make sure to include all essential information.

Omitting details can lead to misunderstandings, such as confusion over salary.

This is what you must include in your Employment Offer Letter:

• Candidate’s details: Add the candidate’s name, address, and contact details.
• Company information: Enter your company’s name, address, and contact information.
• Role that will be filled: State the job title for the position.
• Annual salary: Mention the annual salary and the payment frequency.
• Commission: Set out a commission plan, if applicable to the job.
• Start date: Include that the potential employee will begin working at your company.
• Length of employment: Clarify whether the employee is hired for a specific term or as an employee-at-will. Employment classification will comply with applicable state and federal laws. Unless otherwise specified and subject to applicable law, employment is "at-will," meaning either party may terminate the employment relationship at any time, with or without cause or notice.
• Working hours: Specify if it's full-time or part-time.
• Contingencies: Outline any conditions of employment, such as passing background checks or signing a confidentiality agreement.

It would also be a good idea to include working hours, vacation days, probation period details, and any benefits that come with the position.

You can also write a temporary Employment Offer Letter if the job position is only for the short term.

If you’re currently hiring new employees, the following legal documents might also be useful:

• Employment Contract
• Non-Compete Agreement
• Remote Work Agreement
• Employment Verification Letter