Free Employment Verification Letter Template

Use our Employment Verification Letter template to show your employee’s salary and employment history. Provide them with the documentation they need if they request it.

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Last Update June 12th, 2024

Also Known As

Proof of Employment Letter

Job Verification Letter

Employee Confirmation Letter


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What Is an Employment Verification Letter

Employment Verification Letters confirm that someone works at a company, their start date, and their salary.

Employees often ask for this letter from HR when they want to** rent or buy a home** or get a loan.

An Employment Verification Letter goes by other names, such as:

  • Employment Income Verification Letter
  • Employment Confirmation Letter
  • Salary Verification Letter

This letter helps confirm an employee's salary and job status to banks or landlords.

Use our Verification of Employment Letter template to easily draft your document.

What To Include in an Employment Verification Letter

An Employment Confirmation Letter contains information similar to an employment contract.

Therefore, it may be necessary for your employee to sign a release of liability, as information will be in the hands of another party.

The details you must provide in your letter include:

  • Address of employee
  • Name and location of the individual or company requesting confirmation
  • Name of employee
  • Dates of employment
  • Job title
  • Job description
  • Current salary

These types of letters are usually not very long. Stick to the information above and ensure that all of this information is clear for any reader.

How To Write an Employment Verification Letter

When writing an Employment Verification Letter, make sure to include all details correctly, whether you're the employer or employee.

Follow the steps below to write the Employment Verification Letter without any difficulties.

  1. Enter the employer’s information: Add the name of the employer, or the company, along with the business address.
  2. Include the name of the interested party: Enter the name and contact of the person or company requesting the employment verification. If you don’t have that information, simply add “To whom it may concern.”
  3. Add the employment information: Write the name of the employee along with their position within the company, and when they began. It is also important to add their salary information with any bonuses they receive.
  4. Enter the Employer’s Contact Details: Add the contact information of the employer (if you are the employer, then your contact information), which means phone number and email address.

Once you have included all of this information, you can** send it to the person or company** that is requesting the employee’s salary details.

Use our template to ensure all information is **correct **in your Employment Verification Letter.

How To Verify a Proof of Employment

To confirm you are the employer, there are several methods you can use.

You can prove employment and salary using documents like:

  • Pay stubs
  • Tax forms
  • Bank statements
  • Compensation Letter

You can have the letter signed by a notary for extra formality, but it's not required.

Sample Employment Verification Letter

Reviewing a sample Salary Verification Letter can help clarify how to write one.

Follow the structure of the Employment Verification Letter sample below, to better understand how to create your document.

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Employment Verification Letter Template

Other Employment & HR Forms

There are similar legal forms that can be used in related circumstances. It is a huge benefit to know exactly what to look for if those situations arise to be able to save yourself time and money.

Similar legal forms are useful in related situations, providing a solid base to create your document.

Employment Verification Letter FAQs

Many have common questions about writing an Employment Verification Letter.

That is why we have answered the most common questions regarding how to write this letter correctly.

Have a look at the following answers to the most common queries regarding Employment Verification Letters.

Can I Write My Own Verification Letter?

It is certainly possible to create your own Employment Verification Letter.

If you are an employer or part of the HR department, there is no need to look for outside help to create this type of confirmation letter.

Use our Employment Verification Letter template to write your document in a matter of minutes.

Does an Employer Have To Provide Employer Verification?

**No law **requires employers to provide verification, but they cannot withhold information unfairly.

However, you cannot refuse to give information based on non-job-related factors such as race or gender.

What Happens If an Employer Doesn't Respond to an Employment Verification?

When screening tenants or loan candidates, sometimes their employer may not verify employment.

If that is the case, you can ask the applicant for pay stubs and bank statements.

However, if you only want to get confirmation from the employer, you can create your own letter with our template and then ask the employer to fill out the employee’s information.

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Employment Verification Letter Template

You are only a few steps away from your own Employment Verification Letter!

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Preview of your Employment Verification Letter

Company Contact Person: _________
Company Name: _________
Address: _________
Date: ____ day of ___________, 20___
Requester: _________
Address: _________

Re: _________

Dear _________,
Per your request on _________, you sought employment verification information for _________, who currently holds the position of _________. You have also provided us with a signed authorization to release such information. Accordingly, we hereby provide the following details regarding _________'s employment:
Please contact me if you have any questions.

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