Free Employment Verification Letter Template

Employment Verification Letters are documents that confirm an employee works for a company and often state when the employee started and how much they earn. 

Usually, an employee requests this document from the human resources department when they are looking to rent or buy a home or take out a loan. 

An Employment Verification Letter goes by other names, such as: 

• Employment Income Verification Letter

• Employment Confirmation Letter

• Salary Verification Letter 

By providing an employee with this letter, you can help confirm their salary and work status to a bank or landlord. 

Use our Verification of Employment Letter template to easily draft your document. 

The information you include in an Employment Confirmation Letter is similar to what can be found on an employment contract. 

Therefore, it may be necessary for your employee to sign a release of liability, as information will be in the hands of another party. 

The details you must provide in your letter include: 

• Address of employee

• Name and location of the individual or company requesting confirmation

• Name of employee

• Dates of employment

• Job title

• Job description

• Current salary

These types of letters are usually not very long, and you can stick to the information above. Ensure that all of this information is clear for any reader. 

It is essential to include all the necessary details correctly when drafting your Employment Verification Letter, whether you are the employer or the employee.  

Follow the steps below to write the Employment Verification Letter without any difficulties. 

1. Enter the employer’s information: Add the name of the employer, or the company, along with the address where the business is located.  

2. Include the name of the interested party: Enter the information of the individual or entity that wants to see confirmation that the employee is currently employed. If you don’t have that information, simply add “To whom it may concern.” 

3. Add the employment information: Write the name of the employee along with their position within the company, and when they began. It is also important to add their salary information with any bonuses they receive. 

4. Enter the Employer’s Contact Details: Add the contact information of the employer (if you are the employer, then your contact information), which means phone number and email address. 

Once you have included all of this information, you can send it to the person or company that is requesting the employee’s salary details. 

Ensure that you add all of this information without any mistakes by using our Employment Verification Letter template. 

To verify that you are the employer of the employee asking for confirmation, there are a few ways to do so. 

You can demonstrate that you are the employer and verify the employee’s salary with documents, such as: 

• Pay stubs

• Tax forms

• Bank statements

• Compensation Letter

It is also possible to get the letter signed by a notary if you would like it to be considered more official. However, this step isn’t necessary.

To further clarify how to write a Salary Verification Letter, it is always a good idea to look over a written example. 

Follow the structure of the Employment Verification Letter sample below, to better understand how to create your document. 

There are similar legal forms that can be used in related circumstances. It is a huge benefit to know exactly what to look for if those situations arise to be able to save yourself time and money.

Have a look at the following related legal documents to help you in similar legal situations. 

• Employment Contract

• Landlord Reference Letter 

• Lease Agreement