Free Employment Verification Letter Template

Employment Verification Letters confirm that someone works at a company, their start date, and their salary.

Employees often ask for this letter from HR when they want to rent or buy a home or get a loan.

An Employment Verification Letter goes by other names, such as:

• Employment Income Verification Letter
• Employment Confirmation Letter
• Salary Verification Letter
• VOE Letter

This letter helps confirm an employee's salary and job status to banks or landlords.

Use our Verification of Employment Letter template to easily draft your document.

Reviewing a sample Salary Verification Letter can help clarify how to write one.

Follow the structure of the Employment Verification Letter sample below, to better understand how to create your document.

Getting an Employment Verification Letter from your job is typically a simple process. Follow these steps to get the document you need quickly:

1. Contact HR or your manager: Let your company’s Human Resources department or supervisor know you need a VOE Letter and explain why.
2. Provide the necessary details: Share the information needed for the letter, such as your full name, position, start date, and salary information.
3. Use a template: Take advantage of our VOE Letter template to speed up the writing process.

Once you have your Employment Verification Letter filled out, it’s recommended that you have it looked over by an HR manager to make sure it’s correctly written and ready to be used.

By contacting your HR department or manager directly, you can make this process much more straightforward.

An Employment Confirmation Letter contains information similar to an employment contract.

Therefore, it may be necessary for your employee to sign a release of liability, as information will be in the hands of another party which could be subject to personal privacy laws.

The details you must provide in your letter include:

• Address of employee
• Name and location of the individual or company requesting confirmation
• Name of employee
• Dates of employment
• Job title
• Job description
• Current salary
• Contact information in case they have any questions

These types of letters are usually not very long. Stick to the information above and ensure that all of this information is clear for any reader.

When writing an Employment Verification Letter, make sure to include all details correctly, whether you're the employer or employee.

Follow the steps below to write the Employment Verification Letter without any difficulties.

1. Enter the employer’s information: Add the name of the employer, or the company, along with the business address.
2. Include the name of the interested party: Enter the name and contact of the person or company requesting the employment verification. If you don’t have that information, simply add “To whom it may concern.”
3. Add the employment information: Write the name of the employee along with their position within the company, and when they began. It is also important to add their salary information with any bonuses they receive.
4. Enter the Employer’s Contact Details: Add the contact information of the employer (if you are the employer, then your contact information), which means phone number and email address.

Once you have included all of this information, you can send it to the person or company that is requesting the employee’s salary details.

Use our template to ensure all information is correct in your Employment Verification Letter.

There are several situations where employment verification letters may be necessary, and here are two examples:

Employment Verification Sample for Current Employee

[Current employer’s name]

[Current employer’s address]

[Date of writing]

[Name of the Requester]

[Address of the requester]

Dear Sir/Madam,

I am writing to certify that [Name of employee] has been an employee of [Name of current company] since [Date of employment]. His/her/their current position is [current job role or title].

[Name of employee] earns a salary of [amount of salary], paid annually, and the company pays [Name of employee] approximately [amount of bonuses] as a bonus and allowance.

I have attached recent proof of payments, a W-2 form, and other paystubs. To the best of my knowledge, the information provided above is accurate.

Contact me at [phone number and email] for any more information or verification.

Sincerely,

[Name of person verifying employment]

[Title of person verifying employment]

Employment Verification Sample for Past Employee

[Past employer’s name]

[Past employer’s address]

[Date of writing]

[Name of the Requester]

[Address of the requester]

Dear Sir/Madam,

I am writing to certify that [Name of employee] was an employee of [Name of past company] from [Start date of employment] to [End date of employment]. His/her/their position was [past job role or title].

Contact me at [phone number and email] for any more information on this position and his/her/their time working in it.

Sincerely,

[Name of person verifying employment]

[Title of person verifying employment]

To confirm the information on your Proof of Employment Letter template, there are several forms you can use.

You can prove employment and salary using documents like:

• Pay stubs
• Tax forms
• Bank statements
• Compensation Letter

You can have the letter signed by a notary for extra formality, but it's not required.

There are similar legal forms that can be used in related circumstances. It is a huge benefit to know exactly what to look for if those situations arise to be able to save yourself time and money.

Similar legal forms are useful in related situations, providing a solid base to create your document.

• Employment Contract
• Landlord Reference Letter
• Lease Agreement