Free Direct Deposit Authorization Form

Start a direct deposit authorization form to authorize a third (3rd) party, such as your employer, to send money to your bank account.

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Last Update June 12th, 2024

Also Known As

Electronic Salary Transfer

Payroll Direct Deposit Authorization


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What Is a Direct Deposit

A direct deposit is an electronic transfer of funds into a bank account. The party making the payment is known as the “payer”, and the party receiving the funds is called the “payee”.

This type of transfer does not involve any physical or paper checks and requires the use of a network that allows deposits to be made between banks. These electronic networks are known as automated clearing houses (ACH).

Due to the fact that direct deposits are made electronically, accounts are quickly credited, and it is not usually necessary to wait a long time for the money to clear.

However, to enable a third party to make this type of transfer to your bank account, you must authorize them to do so through a Direct Deposit Authorization Form.

Financial templates like a Direct Deposit Form are typically required when receiving payroll earnings, disability benefits, or other types of subsidies and payments. When used by employees to receive their salary, the document is also known as an:

  • Employee Direct Deposit Form
  • Employee Direct Deposit Authorization Form
  • Payroll Direct Deposit Form

Types of Direct Deposit Forms

The type of direct deposit form you use will depend on the bank which manages your account.

This document will gather all the required details, including reference information such as identification numbers, to permit a third party to directly send money to your account.

The most common bank direct deposit forms are listed below:

  • ADP
  • Bank of America
  • BB&T
  • Capital One (360)
  • Chase
  • IHSS
  • Intuit / QuickBooks
  • Key Bank
  • Navy Federal Credit Union (NFCU)
  • NetSpend
  • Paychex
  • PNC Bank
  • RushCard
  • Social Security Admin
  • Standard (Form 1199a)
  • SunTrust
  • TD Bank
  • US Bank
  • USAA
  • Wells Fargo

How Does Direct Deposit Authorization Work

Direct deposit authorization consists of a payee authorizing a payer to transfer funds into the payee’s account.

By using this form, the party transferring the funds will have all the necessary information to correctly carry out the direct deposit through their own bank.

How to Write a Direct Deposit Authorization Form

Direct Deposit Authorization Forms must include specific information to make it easy for the payer to transfer the funds, and for the payee to recognize who made the deposit. Therefore, your Direct Deposit Authorization Form should include the following information:

  • Company or individual you are authorizing to make deposits to your account
  • Your account type (checking or savings) and number
  • Name and address of your bank
  • Your 9-digit routing number
  • The percentage to be deposited into the account
  • Any additional bank information
  • Your printed name, signature, and social security number (not always necessary)
  • Date of the form

To create a reliable foundation for your document, try one of LawDistrict’s free Direct Deposit Authorization templates. These templates can be quickly filled in with step-by-step instructions and specialized advice.

How to Set Up a Direct Deposit

Setting up a direct deposit is a relatively simple process when using a pre-prepared authorization template. All you need to do is fill in the necessary information and confirm the deposit amounts before submitting it.

You can then have a professional review the template to make sure there are no errors.

It’s also important to note that sometimes the party transferring the funds will also require you to submit a voided check (checking account) or a deposit slip (savings account) to ensure that the account is valid.

If you or your company will be making the deposit, then you will need to confirm all the direct deposit information on the authorization form, as well as the identification of the payee.

Then you will be able to make the deposit through your or your company’s bank account.

Direct Deposit Authorization Sample

When creating a Direct Deposit Authorization Form for the first time, it can often help to first see a real example to better understand how to structure and complete your own. Check our direct deposit authorization example below to get a clearer idea of how your final document should look like.

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Direct Deposit Sample

FAQs About Direct Deposit Authorizations

It’s important to be fully clear on what your direct deposit authorization should include and cover before starting your own document. If you’re still unsure of some of these details, read through our FAQs below to learn and clear up any remaining doubts.

How Do I Get a Direct Deposit Authorization Form?

Whether you are looking to get authorization from someone else to deposit funds into their account, or you want to authorize a third party to send money to your bank account, LawDistrict’s Direct Deposit Authorization Form can be used.

Using one of our templates as a smart legal solution makes the document creation process much easier and faster.

You can then have a professional review it to help you make sure it is not missing key information.

How Long Does Direct Deposit Take?

Direct deposits are made electronically, which makes the process faster than using physical checks.

On average, they usually only take between one and three business days before the money shows up as a debit on the payee’s account.

However, depending on who is sending the funds, they can sometimes take up to five days before being completed.

How to Change Direct Deposit Account?

Changing your direct deposit account can be done by filling out a new Direct Deposit Authorization Form. You will need to input the new bank’s name and other related fields, such as the bank’s address, the account type, or other additional information.

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Direct Deposit Sample

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Preview of your Direct Deposit

New Authorization
Payer Details:

The Full Name of the Payer is _________
The Address of the Payer is _________
The Contact information of the Payer is:
Phone: _________
Fax: _________
Payee Details:

The Full Name of the Payee is _________
The Address of the Payee is _________
The Contact information of the Payee is:
Home Phone: _________
Work Phone: _________
The Social Security Number is _________________
The Employment Identification Number is _________
Account Details:

The Name of the Financial Institution is _________
The Address of the Financial Institution is _________
The Contact information Details of the Financial Institution are:
Phone Number: _________
Fax Number: _________
The Bank Details of the Financial Institution are:
Bank Routing Number: _________
Account Number: _________
Type of Account: _________
Amount to Deposit: _________
Attachments: There is a canceled check for my account attached to this Authorization.
          I consent _________ to deposit all past due payments into the account(s) named herein. If necessary, I further consent _________ the authority to debit or take other corrective action concerning any deposits made by _________ to the account(s).

By: ___________________________________ Date: __________________
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