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Free Job Application Form

Get the information you need to make hiring decisions using a Job Application Form. Create your own comprehensive document online with our free professional template tool and guidance.

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Last Update March 2nd, 2023


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What Is a Job Application Form

A basic Job Application Form helps employers standardize hiring processes by requesting the same information from all applicants. 

Typical details that employment seekers are expected to disclose are personal contact information, education, work experience, skills, and references. Applicants may also be required to declare that the data is true and correct.

The goal of Job Application Forms is that recruiters can quickly get an idea if a candidate is suitable for a certain position within a company. With large applicant numbers, this can be of significant benefit.

Use LawDistrict’s customizable Job Application Form template to improve the recruitment process in your organization.

Types of Job Applications

There are 3 main types of Job Application Forms that you can use while searching for employees.

Depending on the position or industry, it may be better to use one form over the other.

Have a look at the different types of Job Application Forms below to find out which would be best for you.

Use Online Job Applications for the Internet

As the name hints, this kind of form is mostly found on companies’ websites and online job boards. They can be quite simple or go into great depth, varying from employer to employer.

Use Email Application Forms to Check Skills

This type of form is sent by email and may serve employers as a way to observe applicants’ communication skills. Email Job Application Forms are often related to remote positions.

Use Paper Job Application if It Is Industry Norm

Printable Job Application Forms are slowly being replaced by digital forms. However, they can still be found in certain industries like hospitality.

When to Use a Job Application

The most beneficial time to use a Job Application Form is when you want or need a hiring process to be completed quickly

Recruiters needing to speed up their hiring processes are the main beneficiaries of using Job Application Forms. 

They assist them in managing large amounts of applications more quickly, as opposed to having to spend fishing out the information they need from resumes.

There may be other factors that could influence your decision to use these forms in your organization. 

For example, depending on the experience level and position type, candidates may not be ready to spend a long time filling out Application Forms.

Using a form can appeal to experienced and qualified candidates, which gives you a better chance of finding the ideal employee for the position.  

You can also use a Job Application Form when you expect applicants to include a lengthy resume. The form will make reading their information simple, which makes spotting the most suitable candidate an easier task. 

Job Application Forms are a good way to put all contenders at the same level because they take all the shiny design and marketing tricks out of the equation.

How to Make a Job Application Form

Outlining legal forms correctly isessential for their validity. When creating a Job Application Form, it is also important to include all the necessary information

Go through the steps below to draft a proper Job Application Form. 

  1. Add a section called Personal Information.

  2. Include the fields full name, address, date of birth, phone number, and email in the upper part. 

  3. Add these additional questions in the Personal Information section: plus Yes and No checkboxes as answers:

  • Do you have permission to work in the US?

  • Are you willing to submit to a background check if selected for employment?

  • Have you ever been convicted of a felony?

  1. Create another section with the title Position Information and include the fields: name of the company, position to which you apply, desired salary, and time (add the checkboxes Full-time, Part-time, and Temporary as possible answers to the field time).

  2. Add another section called References and insert a table with the columns Name, Address, and Phone Number.

  3. Insert a declaration that the information must be true and accurate. 

  4. Sign the document by including your signature, the date, and your name in print.

Use our free Job Application Form to make the writing process easier.Just fill in the spaces and you are done.

Job Application Legalities

Depending on the state where your business is registered, there might be some limitations to the questions that you are allowed to ask job applicants. It is advisable to check that your form is legally compliant with your state laws.

Here is a list of issues that a Job Application Form should avoid:

  • Criminal records

  • Health 

  • Age

  • Gender

  • Marital status

  • Birthplace

  • Maiden name

  • Homeownership

  • Citizenship

  • Military discharge

Job Application Sample Form

Before drafting any legal template, it is sensible to review a sample

This example Job Application Form should give you a clear idea of what to include before you start using it in your hiring process.

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Other Employment and HR Forms

Reviewing the following employment-related documents might provide additional help when creating yoursimple Job Application Form:

These documents can help you in similar legal circumstances, and help you assist an employee or fulfill any legal obligation related to employment. 

Job Application Form FAQs

To further understand how Job Application Forms work, take a look at the FAQ section below.

Read the responses to clarify any doubts you may have.

How Long Does It Take To Hear Back From a Job Application?

The vast majority of recruiters reply within 2 weeks after you submitted your job application form. Urgency plays a big role in response times, especially in the private sector.

Some factors that might influence reaction times are vacations, applicant volumes, as well as any issues that may arise during the ordinary course of business.

How to Ask for a Job Application?

While open positions at companies are not always public knowledge, it is a good idea to find out in advance if there are any available vacancies for a job application

A phone call to the human resources department is the most common way of finding out.

Some industries, like the hospitality one, may be traditionally open to walk-in applicants and might even take the chance and interview you on the spot.

Which Is Better, Job Applications or Resumes?

There is not a one-for-all answer to this question. The type of job, the industry, whether it’s a vacancy in the public or private sector, company culture, and candidate volume may all play a role.

Resumes allow applicants to show their uniqueness. At their best, they offer cues about a candidate’s communication, strategic, design, and problem-solving skills. 

Because they are highly valued competencies in many professional fields, resume applications might be the right choice for many positions.

On the contrary, general Job Application Forms might be more suitable when recruiters want to concentrate on speeding up their hiring processes and compare contenders in the same light.

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