Free Job Application Form

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Last Update May 2nd, 2024


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What Is a Job Application Form

A basic Job Application Form standardizes hiring by collecting the same information from all applicants.

Employment seekers usually provide their contact information, education, work experience, skills, and references. Applicants may also be required to declare that the data is true and correct.

Job Application Forms help recruiters quickly decide if a candidate fits a specific company position. With large applicant numbers, this can be of significant benefit.

Use LawDistrict’s customizable Job Application Form template to improve the recruitment process in your organization.

Types of Job Applications

There are 3 main types of Job Application Forms that you can use while searching for employees.

Depending on the position or industry, it may be better to use one form over the other.

Have a look at the different types of Job Application Forms below to find out which would be best for you.

Use Online Job Applications for the Internet

As suggested by the name, these forms are usually found on company websites and online job boards. They can be quite simple or go into great depth, varying from employer to employer.

Use Email Application Forms to Check Skills

This type of form is sent by email and may serve employers as a way to observe applicants’ communication skills. Email Job Application Forms are often related to remote positions.

Use Paper Job Application if It Is Industry Norm

Printable Job Application Forms are slowly being replaced by digital forms. However, they can still be found in certain industries like hospitality.

When to Use a Job Application

The most beneficial time to use a Job Application Form is when you want or need a hiring process to be completed quickly.

Recruiters needing to speed up their hiring processes are the main beneficiaries of using Job Application Forms.

They help them manage many applications quickly instead of slowly gathering the information they need from resumes.

There may be other factors that could influence your decision to use these forms in your organization.

For example, depending on the experience level and position type, candidates may not be ready to spend a long time filling out Application Forms.

Using a form attracts experienced and qualified candidates, increasing your chances of finding the right employee.

You can also use a Job Application Form when you expect applicants to include a lengthy resume. The form will make reading their information simple, which makes spotting the most suitable candidate an easier task.

Job Application Forms are a good way to put all contenders at the same level because they take all the shiny design and marketing tricks out of the equation.

How to Make a Job Application Form

Correctly outlining legal forms is crucial for their validity. When creating a Job Application Form, it is also important to include all the necessary information.

Go through the steps below to draft a proper Job Application Form.

  1. Add a Personal Information section: Include fields for the applicant’s name, address, date of birth, phone number, and email.
  2. Ask background-related questions: Provide questions that will tell you if they’re authorized to work in the United States.
  3. Include position-related questions: Ask when the applicant can start working, what position they are applying for, and their expectations.
  4. Provide a References section: Add a section for any references that the applicant would like to provide.
  5. Add a section for the applicant’s signature: Give space for the applicant to sign and date the contract. There should also be a disclaimer that explains the consequences of lying on the application.

Use our free Job Application Form to make the writing process easier. Just fill in the spaces and you are done.

Job Application Legalities

State laws may limit the questions you can ask job applicants, depending on where your business is registered. It is advisable to check that your form is legally compliant with your state laws.

Here is a list of issues that a Job Application Form should avoid:

  • Criminal records
  • Health
  • Age
  • Gender
  • Marital status
  • Birthplace
  • Maiden name
  • Homeownership
  • Citizenship
  • Military discharge

Job Application Sample Form

Before drafting a legal template, it's wise to review a sample.

This example Job Application Form should give you a clear idea of what to include before you start using it in your hiring process.

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Job Application Sample

Other Employment and HR Forms

Reviewing the following employment-related documents might provide additional help when creating yoursimple Job Application Form:

These documents aid in similar legal situations and may help meet employment-related legal obligations.

Job Application Form FAQs

For more about how Job Application Forms work, see the FAQ section below.

Read the responses to clarify any doubts you may have.

How Long Does It Take To Hear Back From a Job Application?

Most recruiters respond within 2 weeks of receiving your application. Response times can vary, especially in the private sector.

Some factors that might influence reaction times are vacations, applicant volumes, as well as any issues that may arise during the ordinary course of business.

How to Ask for a Job Application?

Since open positions at companies aren't always advertised, it's smart to check for vacancies in advance.

A phone call to the human resources department is the most common way of finding out.

Some industries, like the hospitality one, may be traditionally open to walk-in applicants and might even take the chance and interview you on the spot.

Which Is Better, Job Applications or Resumes?

The better choice between job applications and resumes depends on the job type, industry, sector, company culture, and number of candidates.

Resumes allow applicants to show their uniqueness. At their best, they offer cues about a candidate’s communication, strategic, design, and problem-solving skills.

Because they are highly valued competencies in many professional fields, resume applications might be the right choice for many positions.

On the contrary, general Job Application Forms might be more suitable when recruiters want to concentrate on speeding up their hiring processes and compare contenders in the same light.

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Job Application Sample

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Preview of your Job Application

1. Employer Information

Full Name: _________
Address: _________
Phone Number: _________

As the employer, _________ is committed to offer equal employment opportunities to every applicant and employee, irrespective of their legally protected status, including but not limited to race, color, religion, gender, national origin, age, disability, or veteran status.
2. Applicant Information

Full Name: _________
Home Address: ___________________________________________
Number of years at this address: _________
Daytime Phone: ____________________ Evening Phone: ____________________
Mobile Phone: ____________________
Social Security Number: ___________________________
Driver's License (State/Number): ___________________________
3. Contact in case of Emergency

Contact Name: ___________________________________________
Relationship to you: ___________________________________________
Address: ___________________________________________
Daytime Phone: ____________________ Evening Phone: ____________________
4. Job Position You Are Applying For: _________
5. Please provide any other information you believe should be taken into account, or if you are currently under any contractual obligations with your present employer.
I hereby certify that the information I have supplied in this application is truthful and accurate. I acknowledge that providing false or misleading information may result in the rejection of my application, or, if employed, may lead to immediate termination.

I authorize _________ to reach out to my former employers and educational institutions to verify my work history and educational background. I authorize my former employers and educational institutions to fully and freely share information about my past employment, attendance, and academic performance. Furthermore, I authorize those individuals listed as references to provide comprehensive information about my prior employment and education.


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