Free Texas Rental Application Form

If you are a landlord leasing residential property, you must file a Texas Rental Application Form. This document is necessary to verify both the credibility and eligibility of any potential tenants.

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Last Update June 12th, 2024

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What is a Texas Residential Rental Application

A Texas Residential Rental Application is used by landlords to determine the reliability of prospective renters. This legal form helps you to understand whether the tenant will be able to pay rent in a timely manner.

The document is also known as a “tenant application,” “rental lease application,” “lease application,” or an “application for rental property”. Each renter over 18 that will occupy the residence must complete their own individual tenant form. 

It generally requires the applicant to include relevant information such as their personal background and employment history. And if the landlord deems the applicant to be a valid renter, the rental process will most likely move forward.

Texas Rental Application Sample

Before starting your own Texas rental application, it’s helpful to review a sample professional template. This will give you a better idea of what the form will look like and what information it should include.

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Rental Application Texas Sample

Texas Rental Applications by Type

There are two main types of rental applications in Texas. You must select the most relevant one depending on the type of property being rented, local laws, and the type of leasing agreement that will be used. 

Standard/General Texas Rental Application

The most common type of vetting document used by TX landlords is the Texas Standard Rental Application. This form can be customized according to the specific necessities of the property owner or manager. 

Department of Housing And Urban Development (HUD) Rental Application

Landlords of low-income tenants or those offering Section 8 Housing should use a HUD rental application. It is specifically designed to only include information that is allowed under subsidized housing rules.

What to Include in a Texas Rental Application Form

When writing a Texas Rental Application Form, you’ll need to ask for a variety of important data to ensure an effective screening process before signing a contract with the tenant:

  • Name and address
  • Rental history
  • Employment details
  • Income information
  • Credit history
  • Personal references
  • Permission for background checks

Additionally, as a landlord, you must provide crucial disclosures on the application form. This generally includes:

  • The property’s condition
  • Potential hazards to the tenant
  • Shared utility arrangements
  • Rent control rules
  • Smoking policy
  • The security deposit
  • Associated fees

Texas Rental Application Laws

Texas state has various laws regarding the use of rental applications. If your document is not compliant with Texas law, you may get sued by the applicant and face legal consequences. 

The following Texas application laws are in effect regarding the application screening process:

Application Fee

This law states that there is no limit in terms of what application fee can be charged by Texas landlords. Furthermore, the application fee is non-refundable regardless of its amount.

Security Deposit

Similar to the application fee law, there is no Texas statute defining a limit on the amount landlords can charge tenants for security deposits. There is also no requirement for the provision of receipts or holding requirements. However, the landlord is obligated to keep valid records of any security deposits they are sent. 

Housing Dismicination Law

In Texas, there is no specific state law relating to housing discrimination. However, the Fair Housing Act (FHA) is in place. The FHA states that it is illegal to discriminate based on the following characteristics: 

  • Race
  • Color
  • Nationality
  • Religion
  • Sex
  • Familial status
  • Disability
  • Criminal history

As a consequence, it is not allowed to ask for any of these terms on a Texas Rental Application form nor to include them in the decision-making process. 

Notice of Eligibility

Potential tenants must be informed about the screening criteria and reasons for denial or approval. To prove that these facts were shared, a signature of acknowledgment must be provided within the application or alongside it. 

Consent Credit Check

Within Texas, a federal law is in effect that requires potential renters to provide written consent for a credit history check during the application process. This is known as the Federal Credit Reporting Act (FCRA)

Rental Application FAQs

How to Fill Out a Texas Rental Application?

To ensure an accurate screening process, you must request the right data from your prospective tenants. On the TX Rental Lease Application form you can request any of the following information: 

  • Name and address
  • Rental history
  • Employment details
  • Income information
  • Credit history
  • Personal references
  • Permission for background checks

Why Do I Need a Texas Rental Application?

A TX lease application form is an essential part of the pre-screening process for potential tenants. As a landlord, this document helps you gather the necessary information to make an informed decision about a potential renter.

What Are Credit References on a Texas Rental Application

Credit references on a rental lease application are people or businesses that have had financial relationships with or given credit to a tenant. Common examples include credit card companies, local banks, or investment firms. 

What Cannot Be Asked in Rental Application Within Texas?

Under both state and federal law, certain data cannot be collected from your tenants in a rental application form. If you attempt to collect this information you run the risk of being sued for discrimination by the applicant. 

The following data cannot be inquired about on an application for a rental property in Texas:

  • Race
  • Color
  • Nationality
  • Religion
  • Sex
  • Familial status
  • Disability
  • Criminal history
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Rental Application Texas Sample

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Preview of your Rental Application Texas

APPLICATION TO RENT
The following sections must be completed by the Applicant. Please note that, except for married couples, each occupant who is 18 years of age or older has to complete a separate application to rent.

Shall the Applicant have any question regarding the rental unit, please contact _________ at:
Email Address: _________
Phone: _________
The Applicant is a: (please check one)

(   ) Tenant
(   ) Tenant with co-tenant(s)
(   ) Guarantor/co-signor
PROPERTY INFORMATION
Application to rent property located at the following address:

_________ , _________, TX _________

Type of Property: House
Date of Availability: _________
Proposed Move-In Date: _________
APPLICANT'S INFORMATION

Please attach a copy of your Driver's License, State ID, Military ID, or Passport.
FULL NAME OF APPLICANT: ________________________________________________________________
Date of Birth: _________________________ (Optional. For purpose of obtaining credit reports. Age discrimination is prohibited by state and federal law)
Driver's license number or any valid ID: _________________ State: ______________ Expires: _________________________
Email Address: ____________________________________________________
Home Phone: (______) ___________ Alternative Phone: (______) ___________
CO-APPLICANT’S INFORMATION (if applicable)
Please attach a copy of your Driver's License, State ID, Military ID, or Passport.

FULL NAME OF CO-APPLICANT: ________________________________________________________________
Date of Birth: _________________________ (Optional)
Driver's license number or any valid ID: _________________ State: ______________ Expires: _________________________
Email Address: ____________________________________________________
Home Phone: (______) ___________ Alternative Phone: (______) ___________
OTHER OCCUPANTS’ INFORMATION (if applicable)
Name: ____________________________________________________________________
Relation to Applicant: ______________________ Date of Birth: ______________ (Optional)

Name: ____________________________________________________________________
Relation to Applicant: ______________________ Date of Birth: ______________ (Optional)
EMERGENCY CONTACT

In case of emergency, please contact:

Emergency contact #1: ____________________________________________________
Relationship: _______________________
Address: ____________________________________________________________________
Phone: _______________________
Email Address: ____________________________________________________
Emergency contact #2: ____________________________________________________
Relationship: _______________________
Address: ____________________________________________________________________
Phone: _______________________
Email Address: ____________________________________________________
ADDITIONAL INFORMATION

Pets
Pets are not allowed in the rental property. However, as provided by law, a Service Animal(s) is not considered a pet, and every individual with a disability shall have a right to have a Service Animal(s) on the Property.
Waterbeds
The Landlord prohibits the use of waterbeds on the rental unit.
Smoking and Vaping
The Landlord does not allow smoking or vaping in the rental unit.
CONSENT & ACKNOWLEDGEMENT

By signing this Residential Rental Application, the Applicant authorizes the Landlord or Manager or his/her authorized Agent to do the following:
(i)Verify all of the personal information provided above.
(ii)Obtain a credit report, as well as other reports, on the Applicant.
(iii)Disclose information to the owners or agents of the Property.
Additionally, the Applicant accepts and agrees to the following:
(i)This is only an application to rent and does not guarantee that the Applicant will be selected as a tenant of the Property.
(ii)The Landlord or Manager or his/her authorized Agent could receive multiple rental applications for the Property and will only select the most qualified individual.
(iii)The application fee is non-refundable.

The Applicant certifies that has read the above application and that the information contained therein is true and correct, and contains no misrepresentations.
Landlord’s Right to Continue to Show the Property

Unless Landlord and Applicant enter into a separate written agreement, the Property remains on the market until a lease is signed by all parties and Landlord may continue to show the Property to other prospective tenants and accept another offer.
Landlord's Tenant Selection Criteria

The Landlord hereby enumerates for the benefit of the applicant the Landlord's Tenant Selection Criteria and the grounds for which the rental application may be denied:

(1) criminal history;

(2) previous rental history;

(3) current income;

(4) credit history;  or

(5) failure to provide accurate or complete information on the application form.

Landlord's Tenant Selection Criteria Acknowledgment

Signing this acknowledgment indicates that you have had the opportunity to review the landlord's tenant selection criteria. The tenant selection criteria may include factors such as criminal history, credit history, current income, and rental history. If you do not meet the selection criteria, or if you provide inaccurate or incomplete information, your application may be rejected, and your application fee will not be refunded.



__________________________________________
Applicant's SignatureDate
__________________________________________
Co-Applicant's SignatureDate

Do you wish to receive a copy of the reports that we may obtain on you?     Yes (   )     No (   )     
Notice of Non-Discrimination

The Landlord does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any approval/disapproval of this application.


__________________________________________
Applicant's SignatureDate
__________________________________________
Co-Applicant's SignatureDate
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