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Free Proof of Residency Letter

Create an Affidavit Proof of Residency Letter in PDF format with our easy-to-use template. Ensure that you correctly draft a valid legal declaration with our pre-prepared form.

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Last Update May 15th, 2023

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What Is a Proof of Residency Letter

A Proof of Residency Letter is a written sworn statement that declares an individual resides at a certain address, typically to prove state residency. 

The letter is a type of affidavit that is to be considered to be an official statement. You must sign the document along with witnesses that can verify your address.

The document is also known as:

  • Affidavit Letter

  • Residency Affidavit

  • Proof of Address Letter

Use our Proof of Residency Letter template to easily write a statement acknowledging your address.

How to Prove Residency

When you need to prove your residency a Residency Affidavit must be submitted to the party that wants to see proof.

However, you’ll need to submit other pieces of evidence or legal documents to demonstrate that you live where you claim residency.

Proving your residency can be done in 3 steps:

  1. Create a Proof of Residency Letter: Write a sworn statement that someone can sign and legally verify you reside at your address. 

  2. Include evidence: Add 2 certified documents that are addressed to you and up to date. 

  3. Turn in your documents: Provide your Proof of Address Letter along with your other documentation to the party asking for evidence of where you live. 

If you follow each of these steps correctly you won’t have trouble providing the legal evidence to whoever is requesting it.

What Documents Can I Use as Proof of Residency

There are a number of documents that you can use to demonstrate where your residence is located. 

These types of documents can be forms, contracts, or bills that are addressed to you. 

Examples of what you can include along with your Proof of Address Letter include:

Forms of identification like a copy of your driver’s license can also be used. It would also be a good idea to ask for a notarized letter from your landlord confirming tenancy and months of residency if you rent an apartment. 

How to Write a Proof of Residency Letter

To correctly draft an Affidavit Letter to Prove Residency, you’ll need to fill in the document with the necessary information. 

Follow the steps below to accurately complete your letter: 

  1. Add your personal information: As the person giving the sworn statement, you’ll need to provide your name, social security number, birthday, address, and how long you’ve resided at the address. 

  2. Include your witnesses: Anyone that lives in the same state as you who isn’t your spouse can be a witness to you signing the document. You have to list them and state what your relationship is with each person that you list. 

  3. Mention the documents that you will attach: Ensure that you state which forms you are including as additional proof of your residency with your letter. 

  4. Sign the document: After all other information has been added, you can sign the document. Your witnesses must then sign the document, making it official. 

  5. Notarize the letter: The letter must be notarized by a notary public to be considered official.

Take advantage of our Proof of Residency Letter template to complete these steps in minutes and avoid any mistakes. 

Proof of Residency Letter Example

To help you further understand how the letter should look we have included an example below. Study the Affidavit of Residency sample to make the writing process easier. 

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FAQs About Proof of Residency Letters

There are common questions that are typically asked by anyone trying to write a Proof of Residency Letter. 

We have included responses to these questions so that you can learn more about creating your document. 

Who Can Demand Proof of Residency?

A Proof of Residency document is often demanded from a government agency, employer, or educational institution

Your proof of residency will likely be requested for one of the following reasons: 

  • Applying for a driver’s license

  • During the hiring process for a job you applied for

  • Tax purposes

  • School admission

With valid proof of your address, you’ll be able to avoid problems when dealing with the government, a school, or any other agency or company.

How Do I Write a Letter Showing Proof of Residency for a Family Member?

Drafting a Proof of Residency Letter for a family member is used to confirm the residence of another family member, usually for educational purposes. 

The main difference between this letter and other Residency Affidavits is that this is created when the family members are living at the same residence.

The relationship between the person that needs the letter and the family member must also be included.

How to Get a Proof of Residency Letter?

To get a Proof of Residency Letter you only need to write one yourself. With the steps we have provided you can easily draft your own document that satisfies the laws and requirements of your state. 

You can also ask an attorney to draft the letter for you, however that may can lead to excessive fees and longer waiting times.

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