Effective date: September, 2023
Please bear in mind that to access and use our website you must be an adult and have the legal capacity to enter into contracts, according to the applicable national laws and regulations of your birth or residence country.
What Does Personal Data Mean?
Who is the personal data controller?
The Company stated in our Terms and Conditions will be the controller of your personal data collected, among others, when you browse our website, register to use our website by creating an account, or when you use and/or contract the services offered herein and/or you contact our Customer Service team by email, post or by means of our Contact form.
Our website may contain functionalities or links that may redirect you to third-party websites. In this sense, please note that these third-party websites are not operated by us, so we cannot assume any responsibility for the information and content provided on them and/or the correct provision of the functionalities and/or services offered by these third parties since we have no control over this. These third-party websites are bound by their own Cookie and Privacy Policies.
What type of personal data do we collect and process?
We collect the following categories of personal data:
Direct interactions: such as when you complete the legal document template of your choice on our website or when you contact our Customer Service Team by the available means of contact (such as email, chat, phone or the website’s contact form) for example, to cancel your subscription plan to our Services.
Payment data: We will only request your credit or debit card information on the payment page of the subscription plan chosen to our Services. The captured data will be sent securely to our certified payment service providers for the authorization of the transaction. In no case, do we visualize or access the complete data of your credit or debit card. It is the customer’s responsibility not to enter, provide, or send his/her card information through channels not authorized by the Company.
In all cases, we only process personal data which is strictly necessary for the fulfillment of the purposes described above. Therefore, not providing this information could result in the inability to assist you and/or address your informational requests, etc. In this sense, if you provide us with more information than expressly required, you consent to the processing of it for the informed purpose/s for which you're sending it.
In order to be able to properly register on the website, attend and manage your subscription to our Services and/or answer your queries, and at any other time thereafter, you must provide us with accurate, truthful, updated and complete information, being trustworthy to your real situation.
If you provide us with personal data of third parties, whether these are from minors or adults, you confirm that you have informed them about the purposes for which their personal data will be processed and you guarantee to us that you have obtained their prior and express consent to communicate with us their personal data. In this sense, if you provide us with the personal data of a minor, you guarantee us that you are a parent and/or legal guardian and, therefore, you consent to the processing of your ward/child’s personal data.
According to the above, the Company will not be held responsible if:
The Users and/or Customers are not adults nor have the legal capacity to subscribe to the Services offered on this Website in accordance with the laws and regulations of their birth or residence country. In this sense, it is the sole responsibility of parents and/or legal guardians to exercise adequate control over their minor children’s/ward’s online activity and to prevent their access to websites whose content is not suitable or recommended for minors, and that allows the sending of personal data without the prior authorization of their parents or legal guardians.
The Company has received an adult’s personal data and/or private information to use the Services by an individual without having requested his/her consent to communicate with us his/her personal data. In such case, the Company will inform the interested person how his/her personal data and/or private information has been collected and, where appropriate, we will ask the individual who provided the personal data to the Company to confirm he/she requested the consent of the data subject and, where appropriate, to amend this circumstance.
For circumstances that are beyond our reasonable control, such as being provided with erroneous, incomplete, and/or fraudulent information from you as a user and/or customer. You will be solely responsible for the inaccuracy or lack of veracity of the information provided.
What do we use your personal data for?
Having said that, We use your personal data for the following purposes:
To manage your access to the library of legal documents templates that are offered on this Website and, where appropriate, the contracting of a single payment service or a subscription plan to the Services offered on this Website;
To attend to your information, cancellation and/or refund queries sent to our Customer Service Team through the means of contact enabled, such as email, contact form, chat or telephone;
To send you operational emails in connection with the single service and/or the subscription plan to our Services chosen, such as payment confirmation emails;
To request additional information in order to verify, if applicable, your identity as our customer;
For administrative purposes related to the processing and management of our services, such as accountancy and billing tasks, verification of your payment information;
To comply with our legal obligations, with legal requirements, laws, and regulations and/or to respond to judicial, police or to the corresponding authorities requirements;
To protect, investigate, and deter against fraudulent, unauthorized, or illegal activity on/or through this website.
To improve our website, services, and customer support, as well as to improve your user experience on our website by analyzing your behavior while navigating through this website;
Please be informed that if you contact our Customer Service Team via phone, your phone call will be recorded for security purposes and to improve the quality of the phone service, this being a standard practice in many companies. You will be informed in advance that your call will be recorded and you will also have access to the information on how the Company processes the personal data and/or information you will be required to provide during the call to verify your identity as our Customer. Please be informed that your call will only be recorded if you give us your express consent for it, which will be understood to be granted if you do not hang up and wait to be attended to by an agent from the Customer Service Team. If you do not want to be recorded, then you must hang up and not continue with your call and contact our Customer Service by another means of contact.
What is the legal basis for processing your personal data?
We only process your personal data when there is a legal basis for doing so. The legal basis will depend on the reason we collect and process your personal data. In almost all cases the legal basis will be:
The consent that you provided us with for the processing of your personal data in connection to the purposes informed at the time of collection of your data (i.e. to respond to your information queries when you contact our Customer Service Team).
The execution of the contract with you when purchasing our services or when sending you a payment confirmation email.
To comply with our legal obligations and/or to attend administrative, judicial, police, or the corresponding authorities’ official requirements.
Our legitimate interest to (i) offer an enhanced user experience when you access and use this website and to operate it efficiently, (ii) to verify the Customer’s identity and monitor fraudulent activity in order to preserve the security and integrity of our website; (iii) defend and address our rights in the event that a claim regarding our professional services may arise.
How long do we keep your personal data?
We will keep your personal data only for as long as is necessary to fulfill the purposes for which they are being processed and, beyond that, your personal data will be retained, and duly blocked, for until the Company has complied with its legal obligations and has met with its business needs, objectives and strategies. In this sense, your personal data will be kept, for example, for as long as is needed in order to address and defend our legitimate interests regarding any claims in connection with the services offered; until your request for information or cancellation and refund is answered; to finish the investigation of detected fraudulent or illicit activity; we will retain the Cookies’ information providing that you do not revoke its consent.
Once the necessary retention period has ended, your personal data will be securely deleted from our information systems.
Furthermore, if you have provided us with your consent to process your personal data for specific purposes, note that you can withdraw said consent at any time by contacting our Customer Service Team. Upon receiving your withdrawal request, we will proceed to delete your personal data.
Who Do We Share Personal Data With?
We may communicate your personal data to the following third parties, including but not limited to:
(i) credit and debit card companies to process payments and (when necessary) carry out fraud controls;
(ii) public bodies and/or administrative or judicial authorities, as well as the police, as long as they are required in accordance with the applicable law and regulations;
(iii) law firms to respond to claims regarding our professional services and/or to protect our legitimate interests;
(iv) technology service providers which host our information systems and/or that offer us tools or technological support;
(v) suppliers who help us to correctly offer professional services.
The third parties mentioned above may have their headquarters within the European Economic Area, therefore your personal data will not be the object of international transfers. In any event, if a personal data international transfer is deemed appropriate, we inform you that we will only transfer personal data to recipients who offer an adequate level of data protection or, failing that, we will apply the appropriate safeguards required by the current applicable law and regulations on the protection of personal data, in order to ensure that your personal data is properly protected and that your individual rights and freedoms are guaranteed.
How do we protect your personal data?
Your trust is very important to us. For that reason, your personal data is stored confidentially and securely in our information systems. We have established the appropriate technical and organizational measures to safeguard and protect your personal data against illegal or unauthorized access, loss or accidental destruction, damage, use, and illegal or unauthorized disclosure.
Likewise, we have taken reasonable precautions to guarantee that all our staff, as well as the suppliers or collaborators who have access to Customers’ personal data, have received adequate training regarding the processing of the personal data collected and that they comply with said data protection obligations.
Although We will do our best to guarantee the protection of your personal data transmitted through our website and/or that you may provide to us by others means such as by email, please bear in mind that you should also take precautions to keep your personal data safe e.g you must not share your the details of your “User account” on this Website with other individuals and you must not enter or confirm bank details by means of fake messages and/or websites.
What Rights Do You Have and How Can You Exercise Them? (Customer Service Team)
You may exercise your rights to access, rectification, erasure, restriction of processing, object, as well as the right to the portability of your personal data, by sending us a written request (together with an image of your ID or equivalent document proving your identity) via:
Also note that our Company takes the security of our customer’s personal data very seriously, and therefore, we take all the appropriate technical and organizational measures necessary to ensure its protection and confidentiality. Consequently, in order to successfully attend your data protection request, our Customer Service Team may contact you to verify, in the first instance, your identity as our Customer. Once we have verified your identity, we will respond to your request, in any event, according to the legal period mentioned below and which is outlined in the applicable data protection regulations.
Moreover, before exercising the erasure of data protection rights, it should be kept in mind that:
(i) If you are identified as our Customer, and you request to exercise your erasure data protection right, your Personal Account will be deleted and, therefore, you will lose access to all documents selected and edited by you.
(ii) If you are a third party which appears in the documents selected and edited by a customer, and you exercise the right of erasure, the Company will proceed to delete the documents in which said third party appears from the customer’s Personal Account. The Customer will be accordingly notified.
You may modify the “privacy settings” of your web browser to set up the tracking cookies at any time. Also, you can install programs or add-ons to your browser, known as "Do Not Track" tools, which will allow you to choose the Cookies you want to allow.
As a general rule, we will respond to data protection rights requests within one (1) month. Occasionally, this period may be extended by two (2) further months where necessary, taking into account if your request is particularly complex or you have made several requests. In this case, we will notify you of this event and explain the reasons for the delay to you.
Finally, we inform you that, where you consider it appropriate, you have the right to lodge a complaint before the corresponding Supervisory Authority, especially if you consider that your data protection rights have not been adequately addressed.