Free Media Release Form

Use our Free Media Release Form template to let another party use your photos, videos, or audio recordings. Create a legal document that ensures your media is used the way you allow it to be used.

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Last Update July 18th, 2024


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What is a Media Release Form

A media release form is a legal form that grants authority to a party to reproduce or edit media that you appear in, typically for commercial use.

This could include a video of you or a recording that you made.

A Media Release Form can specify how and where your media will be used.

That way, if someone posts your video on their website, they won't be able to claim ownership of it.

There are other common types of Media Release Forms, including:

  • Photo/Video Release
  • Podcast Release

Parents or guardians will need to sign a Media Release Form for anyone under the age of 18.

In this case, a Media Release Form for Students should be used.

Use our Media Release Form template to correctly draft your document in minutes.

What Content Is Covered in a Media Release Form

How the form is written depends on the media and how the creator allows it to be used. It is also dependent on what the other party wants to use it for.

The media may be used only one time, or it could be used over a prolonged period.

Here is what is typically included in a Media Release Form:

  • Names of the Releasee and Releasor
  • Specific media that will be used
  • How the media will be used
  • Compensation terms
  • Period of authorization
  • How the media may be altered
  • Day that the authorization comes into effect

For the agreement to be considered valid, it must also include the signature of the releasor (party releasing their rights.)

Importance of Media Release Forms

It's essential to have a media release form because it helps protect you and your videos or audio from being used without consent.

It outlines how the releasee’s media should be used and provides proof of the terms in case a party breaches the conditions.

Here is why Media Release Forms are important documents when permitting another party to use your videos and photos.

Ensures parties comply with privacy

The authorization ensures that the releasee knows exactly how the media will be used and for how long it will be used.

It helps to prevent any privacy rights violations if a party wants to upload the media to a site that is not part of the agreement.

Prevents legal disputes

Having written records of any compensation agreement can help both parties avoid any future legal disputes.

That is why having a Media Release Form is essential, to avoid relying on agreements made orally.

Gives Proof

In case there is a need for litigation, having a Media Release Form provides proof regarding your agreement on how the media was meant to be used and for how long.

That way if one party tries to abuse the authorization, you will have a written record.

Media Release Form Sample

To have an easier time drafting your document, you should review an example.

That is why we have included a sample Media Release Form below to help you see the proper structure of the document.

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Media Release Sample

FAQs About Media Release Forms

There are common questions regarding Media Release Forms that most people ask when they decide they want to write the document.

Review the answers to the following questions to ensure you understand all the critical details regarding this legal document.

When is a Media Release Form Needed?

If someone wants to use your media, whether it is an individual or corporation, you should use a Media Release Form.

Personal data is any detail that permits another person to recognize someone in a video or audio recording.

That is why many times news stations blur a person’s image and change their voice so that person cannot be identified.

What is a Standard Release Form?

A Standard Release Form is also known as a Release of Liability Form.

It’s usually created and signed before the releasor takes part in an activity that could result in an accident, damages, or the loss of money.

A Media Release Form is a type of Release of Liability document, there are others such as a Copyright Release Form.

How to get a Media Release Form

With the right tools, you can easily create your own Media Release Form.

Lawyers are often asked to create Media Release Forms as well. However, this method is typically expensive and time-consuming.

Draft your legal document in a matter of minutes with our Media Release Form template and skip the excessive legal fees.

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Media Release Sample

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Download our professional examples

Preview of your Media Release Form

Due to my participation in the activity of _________ organized by _________, of _________, and/or use of the property, facilities and services of _________, I and (if applicable) my family members agree to the following:

For the proper development of the activity, I agree to heed and pay attention to all posted rules, and further agree to follow any oral directions and warnings given by _________, or the staff of _________.

My choice to participate in the activity is knowing, voluntary, and made for my enjoyment. I recognize that there are certain inherent risks associated with its development and I accept full responsibility for personal injury to myself and (if applicable) my family members, and further release and discharge _________ for physical and/or psychological injury, pain, suffering, illness, disfigurement, temporary or permanent disability, death or economic loss occurring out of my or my family's use of or presence upon the facilities of _________, whether caused by me or my family, _________ or other third parties that occurs during the course of the activity.

I agree to indemnify and defend _________ against all claims, legal actions, damages, expenses, including attorney fees and other litigation costs that in any way may derive from the use or presence of myself or my family in the facilities of _________.

I agree to pay for all damages caused to the facilities of _________ as a result of my or my family's negligent, reckless, or willful actions.

I have been given a reasonable opportunity to review this Agreement before signing. I agree and acknowledge that I am not under any pressure or duress to sign it. I further agree that I am free to have my legal counsel review this Agreement if I choose to. I also agree and acknowledge that _________ has offered to refund any expenses I have paid to use its facilities if I finally decide not to sign this Agreement.

If any legal or equitable claim arises from my participation in the above mentioned activity, it will be resolved under _________ law.

This Release of Liability shall be binding upon and enforceable against me, my representatives, spouse, assigns, heirs, and next of kin without limitation. It is my desire and intent that the words, terms, provisions, covenants, and remedies contained in this Agreement shall be enforceable to the fullest extent permitted by Applicable Law. If any portion of this Agreement and is held invalid, the remainder shall not be affected and shall continue in full legal force and effect.

In case of an emergency, please call _________ (Relationship: _________) at _________ (Day), or _________ (Evening).
By: ___________________________________ Date: _________
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