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Hawaii Rental Application Form

Prepare a printable, free Hawaii rental application form to verify potential tenants. Tailor your application to Hawaii’s statutes now, with all the critical details required by law.

Last Update March 17th, 2022

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What Is a Hawaii Residential Rental Application

Landlords use Hawaii rental applications to screen and assess potential tenants before committing to an official lease. This legal document allows you to safely and confidentially collect this data from the applicant to make an informed decision on if they are the right option for your rental property.  

Rental applications are also sometimes known as:

  • Applications for a rental property

  • Lease applications

  • Rental Lease applications

  • Tenant applications

The rental application document you use must be designed with HI’s statutes in mind. Nevertheless, you can use a rental agreement to collect the following information:

  • The tenant’s rental history

  • Information about their income

  • Details on criminal record and credit history

  • Personal references for the applicant.

Hawaii Rental Applications by Type

There are two main types of rental applications in Hawaii. You must select the most relevant one depending on the type of property being rented, local laws, and the type of leasing agreement that will be used. 

When you create a rental application in HI, there are two types of templates that are most commonly used. Depending on the property, its designation, and the location it’s being rented in, you could need either of the following forms.

  1. Standard/General Hawaii rental application: The most common form used by Hawaii landlords. These can be adjusted and modified to fit the precise needs of you or a property manager, as well as the data you want to acquire from the applicant.

  2. Department of Housing and Urban Development (HUD) Rental Application: This is a type of rental application used by owners or managers of Section 8 Housing. The HUD rental application is designed and optimized to screen tenants who qualify for subsidized housing.

What to Include in a Hawaii Rental Application Form

When you fill in a simple rental application form for Hawaii you’ll need to ask for some crucial data from the tenant to make the vetting process as effective as possible. 

When you create your own application for a rental property, you should request the following information:

  • Personal data

  • Rental history

  • Employment details

  • Income information

  • Credit history

  • Personal references

  • Permission for background checks

Furthermore, landlords must make a number of important disclosures on a standard rental application form. This information might include:

  • The property’s condition

  • Potential hazards to the tenant

  • Shared utility arrangements

  • Rent control rules

  • Smoking policy

  • The security deposit

  • Associated fees

Hawaii Rental Application Laws

Hawaii state has various laws regarding the use of rental applications. If your document is not compliant with HI law, you may get sued by the applicant and face legal consequences. 

Application Fee

There is no limit in terms of what application fee can be charged by Hawaii landlords. Furthermore, the application fee is non-refundable regardless of its amount.

Security Deposit

Under Hawaii law (§ 521-44), landlords cannot charge more than 1 months’ rent plus 1 month for a pet, if applicable. The deposit must be returned to the tenant within 14 days of the date they vacate the property, minus any deductions (if applicable).

Housing Discrimination Law

In Hawaii, there is no specific state law relating to housing discrimination. However, the Fair Housing Act (FHA) is in place. The FHA states that it is illegal to discriminate based on the following characteristics: 

  • Race

  • Nationality

  • Religion

  • Sex

  • Familial status

  • Disability

  • Criminal history

As a consequence, you are not allowed to ask for any of these details on a HI Rental Application form, nor to include them in the decision-making process.

Notice of Eligibility

Tenants must be told about any specific screening criteria, as well as the reasons that they could be denied or approved by the landlord. To show that this information has been shared, a signature of acknowledgment from the tenant is required.

Consent Credit Check

Within Hawaii, federal law is in effect that requires potential renters to provide written consent for a credit history check during the application process. This is known as the Federal Credit Reporting Act (FCRA).

Hawaii Rental Application Sample

Before starting your own Hawaii rental application, it’s a good idea to look over a sample document first. Use our example rental application below to get a clearer idea of what you should include and how the final form will appear.

FAQs About Hawaii Rental Application Form

Having a good idea of what you can and cannot use a HI rental application for is important. In our FAQs below, we explain what is and isn’t allowed when you create your own form.

Why Do I Need a Hawaii Rental Application?

A Hawaii rental application gives you the opportunity to learn more about your tenant before committing to a legal contract with them. The application lets you collect data on your prospective rental resident, so you may carry out important checks to:

  • Review their rental history

  • Verify their employment and income

  • Learn of any criminal history or credit issues

What Is The Screening Process in Hawaii?

When you wish to rent out your property to a tenant, you can use a HI rental application to check the potential resident before they move in. This allows you to get important background information from the applicant.

In Hawaii you might use a rental application to find out any of the following about a prospective tenant:

  • Whether they can afford rent or not

  • If they have a positive or negative rental history

  • If they are employed

  • Their credit history

  • Whether they have committed any crimes or felonies

What Are Credit References on a Hawaii Rental Application?

A credit reference is a document that provides information on the credit history of an applicant for a rental property. This may be requested on Hawaii rental applications so that landlords can properly assess whether a potential tenant will be able to meet the rental payment schedule.

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