Free Kansas Rental Application Form

A Kansas Rental Application Form helps you collect important data like income and references from potential tenants while staying compliant. This document protects you by making sure all applicants are evaluated on the same criteria. This reduces the risk of bias and fulfills legal disclosure duties.

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Table of Contents:

What Is a Kansas Residential Rental Application?
Kansas Rental Application Sample
What to Include in a Kansas Rental Application Form
Kansas Rental Application Laws
Related Real Estate Documents
FAQs About Kansas Rental Application Form

What Is a Kansas Residential Rental Application?

Landlords use Kansas rental applications to screen and assess potential tenants before committing to an official lease. This real estate form allows you to safely and confidentially collect this data from the applicant to make an informed decision on if they are the right option for your rental property.

Rental applications are also sometimes known as:

Applications for a rental property
Lease applications
Rental Lease applications
Tenant applications

The rental application document you use must be designed with KS's statutes in mind. Nevertheless, you can use a rental agreement to collect the following information:

The tenant's rental history
Information about their income
Details on criminal record and credit history
Personal references for the applicant.

Kansas Rental Application Sample

Looking over a readily prepared template of a rental application can make it much easier to create your own. Review our document sample below to get more familiar with what your application form will look like when it’s completed.

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What to Include in a Kansas Rental Application Form

It is important to request the right data from a tenant when asking them to fill in a Kansas rental application and to make sure they are properly informed about the contract. This will be essential to make sure you get the right tenant into your property.

Almost all application forms for rental properties request some or all of the following information:

Personal data
Rental history
Employment details
Income information
Credit history
Personal references
Permission for background checks

Additionally, landlords must provide vital disclosures to ensure that potential residents can safely use the property. They must provide details about:

The property’s condition
Potential hazards to the tenant
Shared utility arrangements
Rent control rules
Smoking policy
The security deposit
Associated fees

Kansas Rental Application Laws

Kansas has many rules and statutes regulating its housing market. These must be fully considered when preparing an application for rental properties in the state.

Application Fee

Landlords can charge any fee they choose for a rental application, as these are not limited by Kansas statutes. The fee that is paid is also non-refundable to the tenant.

Security Deposit

Landlords cannot charge more than 1 months' rent if they are leasing an unfurnished apartment under Kansas law (KSA § 58-2550). However, landlords with furnished properties can charge up to 1.5 months' rent. You may also require an additional 0.5 month's rent if the tenant(s) will keep pets on the property.

Housing Discrimination Law

Kansas has specific state-level protections under the Kansas Act Against Discrimination, which is overseen by the Kansas Human Rights Commission. In addition to the federal Fair Housing Act (FHA), state law prohibits discrimination based on:

Race
Religion
Sex
Familial status
Disability
Color
National origin
Ancestry

As of 2026, Kansas legislation (HB 2504) also explicitly permits cities and counties to prohibit discrimination against tenants based on their status as a recipient of veterans' benefits.

Notice of Eligibility

Potential tenants must be informed about the screening criteria and reasons for possible denial or approval in advance. To prove that this information has been shared, a signature of acknowledgment must be provided within the application or alongside it.

Consent Credit Check

Under the Federal Credit Reporting Act (FCRA), tenants being screened in Kansas must consent to any credit checks you wish to carry out. To make sure you comply with the law, the applicant must provide written acknowledgment of the screening on the application form.

FAQs About Kansas Rental Application Form

Having a good idea of what you can and cannot use a Kansas rental application for is important. In our FAQs below, we explain what is and isn’t allowed when you create your own form.

How to Fill Out a Kansas Rental Application

Creating a Kansas rental application can be easily done with the help of our contract maker and template tools. When you fill out a rental application form, you will usually request the following information from the tenant:

Personal data
Rental history
Employment details
Income information
Credit history
Personal references
Permission for background checks

You must also include important legal disclosures on the property and the lease agreement being proposed. This will outline details on the condition of the property, any hazards, and information on aspects such as security deposit and fees. Our template designer will help you add the data that must be added.

What Cannot Be Asked on Rental Applications in Kansas?

You cannot ask tenants a number of questions when you are vetting them with a Kansas rental application document. You must not request any of the following information from the applicant during this process:

Race or ethnicity
Religion
Sexuality
Immigration or citizenship status
Arrest records
Marital or familial status
Whether they have children or not

How Much Can A Landlord Charge For An Application Fee in Kansas and Is It Refundable?

Landlords in Kansas can charge any fee they wish for a KS rental application. There are no statutes in the state limiting how much potential tenants are required to pay for this cost.

However, it is advised to charge a reasonable fee that only covers the costs incurred from the screening of the tenant. Charging an excessive fee could potentially deter interested parties from applying.

The fee paid by the tenant is also not refundable.

You are only a few steps away from your own Kansas Rental Application !

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Preview of your Rental Application Kansas

RENTAL APPLICATION

The following sections must be completed by the Applicant. Please note that, except for married couples, each occupant who is 18 years of age or older has to complete a separate application to rent.

Shall the Applicant have any question regarding the rental unit, please contact _________ at:
Email Address: _________
Phone: _________

The Applicant is a: (check one)

( ) Tenant
( ) Tenant with co-tenant(s)
( ) Guarantor/co-signor

PREMISES INFORMATION

Application to rent property at the following address:

_________ , _________, KS _________

Type of Property: House
Date of Availability: _________
Proposed Move-In Date: _________

APPLICANT'S INFORMATION

Please attach a copy of your Driver's License, State ID, Military ID, or Passport.

FULL NAME OF APPLICANT: ________________________________________________________________
Date of Birth: _________________________ (Optional. For purpose of obtaining credit reports. Age discrimination is prohibited by state and federal law)
Driver's license number or any valid ID: _________________ State: ______________ Expires: _________________________
Email Address: ____________________________________________________
Home Phone: (______) ___________ Alternative Phone: (______) ___________

CO-APPLICANT'S INFORMATION (if applicable)

Please attach a copy of your Driver's License, State ID, Military ID, or Passport.

FULL NAME OF CO-APPLICANT: ________________________________________________________________
Date of Birth: _________________________ (Optional)
Driver's license number or any valid ID: _________________ State: ______________ Expires: _________________________
Email Address: ____________________________________________________
Home Phone: (______) ___________ Alternative Phone: (______) ___________

OTHER OCCUPANTS' INFORMATION (if applicable)

Name: ____________________________________________________________________
Relation to Applicant: ______________________ Date of Birth: ______________ (Optional)

Name: ____________________________________________________________________
Relation to Applicant: ______________________ Date of Birth: ______________ (Optional)

Name: ____________________________________________________________________
Relation to Applicant: ______________________ Date of Birth: ______________ (Optional)

Name: ____________________________________________________________________
Relation to Applicant: ______________________ Date of Birth: ______________ (Optional)

EMERGENCY CONTACT

In case of emergency, please contact:

Emergency contact #1: ____________________________________________________
Relationship: _______________________
Address: ____________________________________________________________________
Phone: _______________________
Email Address: ____________________________________________________

Emergency contact #2: ____________________________________________________
Relationship: _______________________
Address: ____________________________________________________________________
Phone: _______________________
Email Address: ____________________________________________________

ADDITIONAL INFORMATION

Pets

Pets are not allowed in the rental property. However, as provided by law, a Service Animal(s) is not considered a pet, and every individual with a disability shall have a right to have a Service Animal(s) on the Property.

Waterbeds

The Landlord prohibits the use of waterbeds on the rental unit.

Smoking and Vaping

The Landlord does not allow smoking or vaping in the rental unit.

CONSENT & ACKNOWLEDGEMENT

By signing this Residential Rental Application, the Applicant accepts and agrees to the following:

(i)	This is only an application to rent and does not guarantee that the Applicant will be selected as a tenant of the premises.
(ii)	The Landlord or Manager or his/her authorized Agent could receive multiple rental applications for the premises and will only select the most qualified individual.
(iii)	Applicant represents the above information to be true and complete.

Applicant hereby authorizes the Landlord or Manager or his/her authorized Agent to do the following:

(i)	Verify all of the personal information provided above.
(ii)	Obtain a credit report, as well as other reports, on the Applicant.
(iii)	Applicant further authorizes the Landlord or Manager or his/her authorized Agent to disclose information to the owners or agents of the premises with whom the Applicant intends to have a rental relationship.

Does the Applicant wish to receive a copy of the reports that we may obtain?

Yes ( ) No ( )

Notice of Non-Discrimination

The Landlord does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any approval/disapproval of this application.

_______________________________	___________
Applicant's Signature	Date

_______________________________	___________
Co-Applicant's Signature	Date