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Kansas Rental Application Form

If you are a landlord leasing residential property, you must file a Kansas Rental Application Form. This document is necessary to verify both the credibility and eligibility of any potential tenants.

Last Update March 13th, 2022

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What Is a Kansas Residential Rental Application

Landlords use Kansas rental applications to screen and assess potential tenants before committing to an official lease. This real estate form allows you to safely and confidentially collect this data from the applicant to make an informed decision on if they are the right option for your rental property.  

Rental applications are also sometimes known as:

  • Applications for a rental property

  • Lease applications

  • Rental Lease applications

  • Tenant applications

The rental application document you use must be designed with KS’s statutes in mind. Nevertheless, you can use a rental agreement to collect the following information:

  • The tenant’s rental history

  • Information about their income

  • Details on criminal record and credit history

  • Personal references for the applicant. 

Kansas Rental Applications by Type

There are two main types of rental applications in Kansas. You must select the most relevant one depending on the type of property being rented, local laws, and the type of leasing agreement that will be used. 

When you create a rental application in Kansas, there are two types of templates that are most commonly used. Depending on the property, its designation, and the location it’s being rented in, you could need either of the following forms.

  1. Standard/General Kansas rental application: The most common form used by Kansas landlords. These can be adjusted and modified to fit the precise needs of you or a property manager, as well as the data you want to acquire from the applicant.

  2. Department of Housing and Urban Development (HUD) Rental Application: This is a type of rental application used by owners or managers of Section 8 Housing. The HUD rental application is designed and optimized to screen tenants who qualify for subsidized housing. 

What to Include in a Kansas Rental Application Form

It is important to request the right data from a tenant when asking them to fill in a Kansas rental application and to make sure they are properly informed about the contract. This will be essential to make sure you get the right tenant into your property.

Almost all application forms for rental properties request some or all of the following information:

  • Personal data

  • Rental history

  • Employment details

  • Income information

  • Credit history

  • Personal references

  • Permission for background checks

Additionally, landlords must provide vital disclosures to ensure that potential residents can safely use the property. They must provide details about:

  • The property’s condition

  • Potential hazards to the tenant

  • Shared utility arrangements

  • Rent control rules

  • Smoking policy

  • The security deposit

  • Associated fees

Kansas Rental Application Laws

Kansas has many rules and statutes regulating its housing market. These must be fully considered when preparing an application for rental properties in the state. 

Application Fee

Landlords can charge any fee they choose for a rental application, as these are not limited by Kansas statutes. The fee that is paid is also non-refundable to the tenant.  

Security Deposit

Landlords cannot charge more than 1 months’ rent if they are leasing an unfurnished apartment under Kansas law (KSA § 58-2550). However, landlords with furnished properties can charge up to 1 and a half month’s rent. You may also require an additional half month’s rent if the tenant(s) will keep pets on the property.

Housing Discrimination Law

There are no set laws in Kansas that specifically limit housing discrimination. However, all states must adhere to the Fair Housing Act (FHA). The FHA is a federal law that prevents landlords from discriminating against tenants based on their:

  • Race

  • Nationality

  • Religion

  • Sex

  • Familial status

  • Disability

  • Criminal history

Notice of Eligibility

Potential tenants must be informed about the screening criteria and reasons for possible denial or approval in advance. To prove that this information has been shared, a signature of acknowledgment must be provided within the application or alongside it. 

Consent Credit Check

Under the Federal Credit Reporting Act (FCRA), tenants being screened in Kansas must consent to any credit checks you wish to carry out. To make sure you comply with the law, the applicant must provide written acknowledgment of the screening on the application form.

Kansas Rental Application Sample

Looking over a readily prepared template of a rental application can make it much easier to create your own. Review our document sample below to get more familiar with what your application form will look like when it’s completed.

FAQs About Kansas Rental Application Form

Having a good idea of what you can and cannot use a Kansas rental application for is important. In our FAQs below, we explain what is and isn’t allowed when you create your own form.

How to Fill Out a Kansas Rental Application

Creating a Kansas rental application can be easily done with the help of our contract maker and template tools. When you fill out a rental application form, you will usually request the following information from the tenant:

  • Personal data

  • Rental history

  • Employment details

  • Income information

  • Credit history

  • Personal references

  • Permission for background checks

You must also include important legal disclosures on the property and the lease agreement being proposed. This will outline details on the condition of the property, any hazards, and information on aspects such as security deposit and fees. Our template designer will help you add the data that must be added. 

What Cannot Be Asked on Rental Applications in Kansas?

You cannot ask tenants a number of questions when you are vetting them with a Kansas rental application document. You must not request any of the following information from the applicant during this process:

  • Race or ethnicity 

  • Religion

  • Sexuality

  • Immigration or citizenship status

  • Arrest records

  • Marital or familial status

  • Whether they have children or not

How Much Can A Landlord Charge For An Application Fee in Kansas and Is It Refundable?

Landlords in Kansas can charge any fee they wish for a KS rental application. There are no statutes in the state limiting how much potential tenants are required to pay for this cost.

However, it is advised to charge a reasonable fee that only covers the costs incurred from the screening of the tenant. Charging an excessive fee could potentially deter interested parties from applying.   

The fee paid by the tenant is also not refundable.

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