Free Maine Rental Application Form

To secure a reliable tenant, a Maine Rental Application Form is an important document. It captures potential tenants' sensitive personal and financial details to help you assess any financial risk accurately. This document can help you handle applicant consent and data appropriately.

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Table of Contents:

What Is a Maine Residential Rental Application?
Maine Rental Application Sample
What to Include in a Maine Rental Application Form
Maine Rental Application Laws
Other Real Estate Documents
FAQs About Maine Rental Application Form

What Is a Maine Residential Rental Application?

Using a Maine rental application allows you to screen a tenant before formally signing a lease agreement with them.

The document is also known as a "tenant application," "rental lease application," "lease application," or an "application for rental property." Furthermore, each renter over 18 that will occupy the residence must complete their own individual tenant form.

Having a prospective tenant complete an ME rental application is an important step for real estate owners when making a final decision on whom to rent a property to.

This legal document allows you to assess the income, background, and rental history of the applicant before entering a binding contract to ensure no issues arise once the tenancy begins.

Maine Rental Application Sample

It’s sensible to look over the template of a Maine rental application before starting your own. This can help to give you a better idea of what your final form will look like and the kind of information you’ll need to add to it.

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What to Include in a Maine Rental Application Form

It is important to request the right data from a tenant when asking them to fill in a Maine rental application and to make sure they are properly informed about the contract. This will be essential to make sure you get the right tenant into your property.

Almost all application forms for rental properties request some or all of the following information:

Personal data
Rental history
Employment details
Income information
Credit history
Personal references
Permission for background checks

Additionally, landlords must provide vital disclosures to ensure that potential residents can safely use the property. They must provide details about:

The property’s condition
Potential hazards to the tenant
Shared utility arrangements
Rent control rules
Smoking policy
The security deposit
Associated fees

Maine Rental Application Laws

Maine state has various laws regarding the use of rental applications. If your document is not compliant with ME law, you may get sued by the applicant and face legal consequences.

Application Fee

In Maine, landlords are prohibited from charging a general application fee for the review or approval of an application. However, under Maine law (Title 14 § 6030-H), you may charge an applicant for the actual cost of only one of the following: a background check, a credit check, or another screening process. You must notify the applicant that you are required by law to provide them with a copy of the report, and you cannot charge more than one such fee in a 12-month period.

Security Deposit

Landlords cannot charge more than 2 months' rent as a security deposit for an unfurnished apartment under Maine law (§ 6032).

Housing Discrimination Law

Maine has comprehensive state-level protections under the Maine Human Rights Act (MHRA). In addition to the federal Fair Housing Act (FHA), Maine law prohibits discrimination based on:

Race and Color
National Origin and Ancestry
Religion
Sex, Sexual Orientation, and Gender Identity
Familial Status (having children)
Physical or Mental Disability
Receipt of Public Assistance (e.g., Section 8 vouchers)

As a consequence, you are not allowed to use these details as a basis for rejection on a Maine Rental Application form, nor to include them in the decision-making process.

Notice of Eligibility

You must disclose the screening criteria used during the application process, as well as any factors that could lead to a refusal. To ensure transparency, it is a standard requirement for applicants to provide a signature of acknowledgment. Additionally, Maine law (Title 14 § 6030-J) requires a written disclosure of all recurring service charges and fees before a lease is signed.

Consent Credit Check

Within Maine, federal law is in effect that requires potential renters to provide written consent for a credit history check during the application process. This is known as the Federal Credit Reporting Act (FCRA).

FAQs About Maine Rental Application Form

Understanding what your Maine rental application can and cannot do is vital before you create your own from scratch. Find out more about how these screening documents work and what you need to know when writing them.

What Is The Screening Process in Maine?

When you wish to rent out your property to a tenant, you can use a ME rental application to check the potential resident before they move in. This allows you to get important background information from the applicant.

In Maine you might use a rental application to find out any of the following about a prospective tenant:

Whether they can afford rent or not
If they have a positive or negative rental history
If they are employed
Their credit history
Whether they have committed any crimes or felonies

What Are Credit References on a Maine Rental Application?

A credit reference is a document that provides information on the credit history of an applicant for a rental property. This may be requested on Maine rental applications so that landlords can properly assess whether a potential tenant will be able to meet the rental payment schedule.

Do I Need to Ask for a Social Security Number in a Maine Rental Application?

It is not usually necessary to request a Social Security number (SSN) on an ME rental application. However, you may consider requesting this data from an applicant if you want to run certain background checks on them.

Additionally, you must always get written permission from the tenant on the application form if you want to use their SSN. When you handle someone else’s Social Security information you always need consent first and must disclose that you will properly handle this data.

These days, most screening companies can obtain the applicant’s SSN directly by requesting it securely from the applicant via email. Remember, however, that you must always inform the potential tenant and have their permission before you run any background checks.

You are only a few steps away from your own Maine Rental Application!

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Preview of your Rental Application Maine

RENTAL APPLICATION

The following sections must be completed by the Applicant. Please note that, except for married couples, each occupant who is 18 years of age or older has to complete a separate application to rent.

Shall the Applicant have any question regarding the rental unit, please contact _________ at:
Email Address: _________
Phone: _________

The Applicant is a: (check one)

( ) Tenant
( ) Tenant with co-tenant(s)
( ) Guarantor/co-signor

PREMISES INFORMATION

Application to rent property at the following address:

_________ , _________, ME _________

Type of Property: House
Date of Availability: _________
Proposed Move-In Date: _________

APPLICANT'S INFORMATION

Please attach a copy of your Driver's License, State ID, Military ID, or Passport.

FULL NAME OF APPLICANT: ________________________________________________________________
Date of Birth: _________________________ (Optional. For purpose of obtaining credit reports. Age discrimination is prohibited by state and federal law)
Driver's license number or any valid ID: _________________ State: ______________ Expires: _________________________
Email Address: ____________________________________________________
Home Phone: (______) ___________ Alternative Phone: (______) ___________

CO-APPLICANT'S INFORMATION (if applicable)

Please attach a copy of your Driver's License, State ID, Military ID, or Passport.

FULL NAME OF CO-APPLICANT: ________________________________________________________________
Date of Birth: _________________________ (Optional)
Driver's license number or any valid ID: _________________ State: ______________ Expires: _________________________
Email Address: ____________________________________________________
Home Phone: (______) ___________ Alternative Phone: (______) ___________

OTHER OCCUPANTS' INFORMATION (if applicable)

Name: ____________________________________________________________________
Relation to Applicant: ______________________ Date of Birth: ______________ (Optional)

Name: ____________________________________________________________________
Relation to Applicant: ______________________ Date of Birth: ______________ (Optional)

Name: ____________________________________________________________________
Relation to Applicant: ______________________ Date of Birth: ______________ (Optional)

Name: ____________________________________________________________________
Relation to Applicant: ______________________ Date of Birth: ______________ (Optional)

EMERGENCY CONTACT

In case of emergency, please contact:

Emergency contact #1: ____________________________________________________
Relationship: _______________________
Address: ____________________________________________________________________
Phone: _______________________
Email Address: ____________________________________________________

Emergency contact #2: ____________________________________________________
Relationship: _______________________
Address: ____________________________________________________________________
Phone: _______________________
Email Address: ____________________________________________________

ADDITIONAL INFORMATION

Pets

Pets are not allowed in the rental property. However, as provided by law, a Service Animal(s) is not considered a pet, and every individual with a disability shall have a right to have a Service Animal(s) on the Property.

Waterbeds

The Landlord prohibits the use of waterbeds on the rental unit.

Smoking and Vaping

The Landlord does not allow smoking or vaping in the rental unit.

CONSENT & ACKNOWLEDGEMENT

By signing this Residential Rental Application, the Applicant accepts and agrees to the following:

(i)	This is only an application to rent and does not guarantee that the Applicant will be selected as a tenant of the premises.
(ii)	The Landlord or Manager or his/her authorized Agent could receive multiple rental applications for the premises and will only select the most qualified individual.
(iii)	Applicant represents the above information to be true and complete.

Applicant hereby authorizes the Landlord or Manager or his/her authorized Agent to do the following:

(i)	Verify all of the personal information provided above.
(ii)	Obtain a credit report, as well as other reports, on the Applicant.
(iii)	Applicant further authorizes the Landlord or Manager or his/her authorized Agent to disclose information to the owners or agents of the premises with whom the Applicant intends to have a rental relationship.

Does the Applicant wish to receive a copy of the reports that we may obtain?

Yes ( ) No ( )

Notice of Non-Discrimination

The Landlord does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any approval/disapproval of this application.

_______________________________	___________
Applicant's Signature	Date

_______________________________	___________
Co-Applicant's Signature	Date