Prepare a printable, free North Carolina rental application form to verify potential tenants. Tailor your application to NC’s statutes now with all the critical details required by law.
Last Update August 23rd, 2021
What Is a North Carolina Residential Rental Application
A North Carolina rental application is a legal document used by landlords and property managers to assess and choose an appropriate tenant for a rental property. They are sometimes known by other common names such as
Rental lease applications
Application for a rental property
Having a rental application can prove highly important to make sure you get the right tenant into your property. The process of screening prospective residents in this way allows you to discover any issues such as their inability to pay rent or the likelihood to cause a nuisance before signing a contract.
North Carolina Rental Applications by Type
There are two main types of rental applications in North Carolina. You must select the most relevant one depending on the type of property being rented, local laws, and the type of leasing agreement that will be used.
Standard/General North Carolina Rental Application
The most common type of vetting document used by NC landlords is the North Carolina Standard Rental Application. This form can be customized according to the specific necessities of the property owner or manager.
Department of Housing And Urban Development (HUD) Rental Application
Landlords of low-income tenants or those offering Section 8 Housing should use a HUD rental application. It is specifically designed to only include information that is allowed under subsidized housing rules.
What to Include in a North Carolina Rental Application Form
When you fill in a simple rental application form for North Carolina you’ll need to ask for some crucial data from the tenant to make the vetting process as effective as possible.
When you create your own application for a rental property you should request the following information:
Permission for background checks
Additionally, the landlord must provide several legal disclosures on a standard rental application. They must report information on:
The property’s condition
Potential hazards to the tenant
Shared utility arrangements
Rent control rules
The security deposit
North Carolina Rental Application Laws
North Carolina has many rules and statutes regulating its housing market. These must be fully considered when preparing an application for rental properties in the state.
There is no limit in terms of what application fee can be charged by North Carolina landlords. Furthermore, the application fee is non-refundable regardless of its amount.
According to North Carolina General Statutes Chapter 42, Sections 50-56 NC landlords may not charge more than 2 weeks’ rent for week-to-week tenants and 1 and a half months’ rent for a month-to-month tenancy. However, for longer-term leases, you can charge up to 2 months’ rent as a deposit.
It is also necessary to inform the tenant of the name and address of the bank or financial institution where the deposit will be held. This must be done within 30 days of when the lease will begin.
Housing Discrimination Law
In North Carolina, there is no specific state law relating to housing discrimination. However, the Fair Housing Act (FHA) is in place. The FHA states that it is illegal to discriminate based on the following characteristics:
As a consequence, you are not allowed to ask for any of these details on a North Carolina Rental Application form nor to include them in the decision-making process.
Notice of Eligibility
Potential tenants must be informed about the screening criteria and reasons for denial or approval. To prove that these facts were shared, a signature of acknowledgment must be provided within the application or alongside it.
Consent Credit Check
Within North Carolina, federal law is in effect that requires potential renters to provide written consent for a credit history check during the application process. This is known as the Federal Credit Reporting Act (FCRA).
FAQs About North Carolina Rental Application Form
Having a good idea of what you can and cannot use a North Carolina rental application for is important. In our FAQs below, we explain what is and isn’t allowed when you create your own form.
What Is The Screening Process in North Carolina?
When you wish to rent out your property to a tenant you can use a North Carolina rental application to check the potential resident before they move in. This allows you to get important background information from the applicant.
In North Carolina you might use a rental application to find out any of the following about a prospective tenant:
Whether they can afford rent or not
If they have a positive or negative rental history
If they are employed
Their credit history
Whether they have committed any crimes or felonies
What Cannot Be Asked on Rental Applications in North Carolina?
You cannot ask tenants a number of questions when you are vetting them with a North Carolina rental application document. You must not request any of the following information from the applicant during this process:
Race or ethnicity
Immigration or citizenship status
Marital or familial status
Whether they have children or not
Do I Need to Ask for a Social Security Number in a North Carolina Rental Application?
It is not usually necessary to request a Social Security number (SSN) on a North Carolina rental application. However, you may consider requesting this data from an applicant if you want to run certain background checks on them.
Additionally, you must always get written permission from the tenant on the application form if you want to use their SSN. When you handle someone else’s Social Security information you always need consent first and must disclose that you will properly handle this data.
These days, most screening companies can obtain the applicant’s SSN directly by requesting it securely from the applicant via email. Remember, however, that you must always inform the potential tenant and have their permission before you run any background checks.