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Tennessee Rental Application Form

Prepare a printable Tennessee rental application form to help you vet prospective tenants for your property. Create and customize your screening document with easy instructions and professional templates.

Last Update May 16th, 2022

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What Is a Tennessee Residential Rental Application

Using a Tennessee rental application allows you to screen a tenant before formally signing a lease agreement with them. 

The document is also known as a “tenant application,” “rental lease application,” “lease application,” or an “application for rental property”. Furthermore, each renter over 18 that will occupy the residence must complete their own individual tenant form.

Having a prospective tenant complete a/an {statecode} rental application is an important step for real estate owners when making a final decision on whom to rent a property to. 

This legal document allows you to assess the income, background, and rental history of the applicant before entering a binding contract to ensure no issues arise once the tenancy begins.

Tennessee Rental Applications by Type

When you create a rental application in Tennessee, there are two types of templates that are most commonly used. Depending on the property, its designation, and the location it’s being rented in, you could need either of the following forms.

  1. Standard/General Tennessee rental application: The most common form used by Tennessee landlords. These can be adjusted and modified to fit the precise needs of you or a property manager, as well as the data you want to acquire from the applicant.

  2. Department of Housing and Urban Development (HUD) Rental Application: This is a type of rental application used by owners or managers of Section 8 Housing. The HUD rental application is designed and optimized to screen tenants who qualify for subsidized housing.

What to Include in a Tennessee Rental Application Form

It is important to request the right data from a tenant when asking them to fill in a Tennessee rental application and to make sure they are properly informed about the contract. This will be essential to make sure you get the right tenant into your property.

Almost all application forms for rental properties request some or all of the following information:

  • Personal data

  • Rental history

  • Employment details

  • Income information

  • Credit history

  • Personal references

  • Permission for background checks

Additionally, landlords must provide vital disclosures to ensure that potential residents can safely use the property. They must provide details about:

  • The property’s condition

  • Potential hazards to the tenant

  • Shared utility arrangements

  • Rent control rules

  • Smoking policy

  • The security deposit

  • Associated fees

Tennessee Rental Application Laws

Tennessee has many rules and statutes regulating its housing market. These must be fully considered when preparing an application for rental properties in the state. 

Application Fee

There is no limit in terms of what application fee can be charged by Tennessee landlords. Furthermore, the application fee is non-refundable regardless of its amount.

Security Deposit

Similar to the application fee law, there is no Tennessee statute defining a limit on the amount landlords can charge tenants for security deposits. There is also no requirement for the provision of receipts or holding requirements. However, the landlord is obligated to keep valid records of any security deposits they are sent. 

Housing Discrimination Law

In Tennessee, there is no specific state law relating to housing discrimination. However, the Fair Housing Act (FHA) is in place. The FHA states that it is illegal to discriminate based on the following characteristics: 

  • Race

  • Color

  • Nationality

  • Religion

  • Sex

  • Familial status

  • Disability

  • Criminal history

As a consequence, you are not allowed to ask for any of these details on a Tennessee Rental Application form nor to include them in the decision-making process. 

Notice of Eligibility

Potential tenants must be informed about the screening criteria and reasons for denial or approval. To prove that these facts were shared, a signature of acknowledgment must be provided within the application or alongside it. 

Consent Credit Check

Within Tennessee, federal law is in effect that requires potential renters to provide written consent for a credit history check during the application process. This is known as the Federal Credit Reporting Act (FCRA).

Tennessee Rental Application Sample

Looking over a readily prepared template of a rental application can make it much easier to create your own. Review our document sample below to get more familiar with what your application form will look like when it’s completed.

FAQs About Tennessee Rental Application Form

Having a good idea of what you can and cannot use a Tennessee rental application for is important. In our FAQs below, we explain what is and isn’t allowed when you create your own form.

What Is The Screening Process in Tennessee?

When you wish to rent out your property to a tenant you can use a Tennessee rental application to check the potential resident before they move in. This allows you to get important background information from the applicant.

In Tennessee you might use a rental application to find out any of the following about a prospective tenant:

  • Whether they can afford rent or not

  • If they have a positive or negative rental history

  • If they are employed

  • Their credit history

  • Whether they have committed any crimes or felonies

What Cannot Be Asked on Rental Applications in Tennessee?

You cannot ask tenants a number of questions when you are vetting them with a Tennessee rental application document. You must not request any of the following information from the applicant during this process:

  • Race or ethnicity 

  • Religion

  • Sexuality

  • Immigration or citizenship status

  • Arrest records

  • Marital or familial status

  • Whether they have children or not

Are Application Fees Refundable?

No, in Tennessee, rental application fees are not refundable. This is because the money taken from the applicant is used to cover any necessary screening fees.

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