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Free Indiana Rental Application Form

Prepare a printable Indiana rental application form to vet prospective tenants for your property. Create and customize your screening document with easy instructions and professional templates

Last Update June 17th, 2022

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What Is an Indiana Residential Rental Application

An Indiana rental application is a legal document also known as a “tenant application,” “rental lease application,” “lease application,” or an “application for rental property”. Each renter over 18 that will occupy the residence must complete their own individual tenant form.

Having a rental application can prove highly important to make sure you get the right tenant into your property. The process of screening prospective residents in this way allows you to discover any issues such as their inability to pay rent or the likelihood to cause a nuisance before signing a contract.

Indiana Rental Applications by Type

There are two main types of rental applications in Indiana. You must select the most relevant one depending on the type of property being rented, local laws, and the type of leasing agreement that will be used. 

Standard/General Indiana Rental Application

The most common type of vetting document used by IN landlords is the Indiana Standard Rental Application. This form can be customized according to the specific necessities of the property owner or manager. 

Department of Housing And Urban Development (HUD) Rental Application 

Landlords of low-income tenants or those offering Section 8 Housing should use a HUD rental application. It is specifically designed to only include information that is allowed under subsidized housing rules.

What to Include in an Indiana Rental Application Form

When you fill in a simple rental application form for Indiana you’ll need to ask for some crucial data from the tenant to make the vetting process as effective as possible. 

When you create your own application for a rental property you should request the following information:

  • Personal data

  • Rental history

  • Employment details

  • Income information

  • Credit history

  • Personal references

  • Permission for background checks

Additionally, the landlord must provide several legal disclosures on a standard rental application. They must report information on:

  • The property’s condition

  • Potential hazards to the tenant

  • Shared utility arrangements

  • Rent control rules

  • Smoking policy

  • The security deposit

  • Associated fees

Indiana Rental Application Laws

Indiana state has various laws regarding the use of rental applications. If your document is not compliant with IN law, you may get sued by the applicant and face legal consequences. 

Application Fee

There is no limit in terms of what application fee can be charged by Indiana landlords. Furthermore, the application fee is non-refundable regardless of its amount.

Security Deposit

Similar to the application fee law, there is no Indiana statute defining a limit on the amount landlords can charge tenants for security deposits. There is also no requirement for the provision of receipts or holding requirements. However, the landlord is obligated to keep valid records of any security deposits they are sent. 

Housing Discrimination Law

In Indiana, there is no specific state law relating to housing discrimination. However, the Fair Housing Act (FHA) is in place. The FHA states that it is illegal to discriminate based on the following characteristics: 

  • Race

  • Color

  • Nationality

  • Religion

  • Sex

  • Familial status

  • Disability

  • Criminal history

As a consequence, you are not allowed to ask for any of these details on a Indiana Rental Application form nor to include them in the decision-making process. 

Notice of Eligibility

Potential tenants must be informed about the screening criteria and reasons for denial or approval. To prove that these facts were shared, a signature of acknowledgment must be provided within the application or alongside it. 

Consent Credit Check

Within Indiana, federal law is in effect that requires potential renters to provide written consent for a credit history check during the application process. This is known as the Federal Credit Reporting Act (FCRA).

Indiana Rental Application Sample

It’s sensible to look over the template of an Indiana rental application before starting your own. This can help to give you a better idea of what your final form will look like and the kind of information you’ll need to add to it.

FAQs About Indiana Rental Application Form

Understanding what your Indiana rental application can and cannot do is vital before you create your own from scratch. Find out more about how these screening documents work and what you need to know when writing them.

What Are Credit References on an Indiana Rental Application?

A credit reference is a document that provides information on the credit history of an applicant for a rental property. This may be requested on Indiana rental applications so that landlords can properly assess whether a potential tenant will be able to meet the rental payment schedule.

What Cannot Be Asked on Rental Applications in Indiana?

You cannot ask tenants a number of questions when you are vetting them with an Indiana rental application document. You must not request any of the following information from the applicant during this process:

  • Race or ethnicity 

  • Religion

  • Sexuality

  • Immigration or citizenship status

  • Arrest records

  • Marital or familial status

  • Whether they have children or not

Do I Need to Ask for a Social Security Number in an Indiana Rental Application?

It is not usually necessary to request a Social Security number (SSN) on an Indiana rental application. However, you may consider requesting this data from an applicant if you want to run certain background checks on them.

Additionally, you must always get written permission from the tenant on the application form if you want to use their SSN. When you handle someone else’s Social Security information you always need consent first and must disclose that you will properly handle this data. 

These days, most screening companies can obtain the applicant’s SSN directly by requesting it securely from the applicant via email. Remember, however, that you must always inform the potential tenant and have their permission before you run any background checks.

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