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An Indiana Rental Application collects personal and financial details from each tenant to evaluate their ability to rent a property. It supports landlords in reviewing backgrounds, confirming eligibility, and meeting legal obligations on disclosures, fees, and tenant screening practices
Last Update December 23rd, 2025
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An Indiana Rental Application is a legal document used to assess potential tenants. Each renter over 18 who will occupy the residence must complete their own individual tenant form.
Having a Rental Application can prove highly important to make sure you get the right tenant into your property.
The process of screening prospective residents in this way allows you to discover any issues such as their inability to pay rent or the likelihood to cause a nuisance before signing a contract.
It’s sensible to look over the template of an Indiana rental application before starting your own. This can help to give you a better idea of what your final form will look like and the kind of information you’ll need to add to it.
There are two main types of rental applications in Indiana. You must select the most relevant one depending on the type of property being rented, local laws, and the type of leasing agreement that will be used.
The most common type of vetting document used by IN landlords is the Indiana Standard Rental Application. This form can be customized according to the specific necessities of the property owner or manager.
Landlords of low-income tenants or those offering Section 8 Housing should use a HUD rental application. It is specifically designed to only include information that is allowed under subsidized housing rules.
When you fill in a simple rental application form for Indiana you’ll need to ask for some crucial details from the tenant to make the vetting process as effective as possible.
When you create your own application for a rental property you should request the following information:
Additionally, the landlord must provide several legal disclosures on a standard rental application. They must report information on:
Indiana state has various laws regarding the use of rental applications. If your document is not compliant with IN law, you may get sued by the applicant and face legal consequences.
There is no limit in terms of what application fee can be charged by Indiana landlords. Furthermore, the application fee is non-refundable regardless of its amount.
There is no Indiana statute defining a limit on the amount landlords can charge tenants for security deposits. There is also no requirement for the provision of receipts. However, landlords must keep valid records of security deposits received.
In Indiana, there is no specific state law relating to housing discrimination. However, the federal Fair Housing Act (FHA) states that it is illegal to ask about the following characteristics:
As a consequence, you are not allowed to ask for any of these details on a Indiana Rental Application form nor to include them in the decision-making process.
Potential tenants must be informed about the screening criteria and reasons for denial or approval. To prove that these facts were shared, a signature of acknowledgment must be provided within the application or alongside it.
Within Indiana, federal law is in effect that requires potential renters to provide written consent for a credit history check during the application process. This is known as the Federal Credit Reporting Act (FCRA).
Managing real estate can be tricky, and it’s essential to make sure that your activities are legally compliant at all times. Take advantage of the full range of property management legal documents below whenever you need to perform crucial tasks:
Understanding what your Indiana rental application can and cannot do is vital before you create your own from scratch. Find out more about how these screening documents work and what you need to know when writing them.
A credit reference is a document that provides information on the credit history of an applicant for a rental property. This may be requested on Indiana rental applications so that landlords can properly assess whether a potential tenant will be able to meet the rental payment schedule.
Under federal law, you cannot ask about religion, marital status, race or ethnicity, whether applicants have children, sexuality, immigration status, or arrest records on a Rental Application form.
Requesting a Social Security number (SSN) on an Indiana Rental Application is not always needed, but may be used for background checks with tenant consent.
Screening companies often collect SSNs securely by email, but landlords must always inform applicants and get written permission before using this data.
