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A North Dakota Rental Application Form is a screening tool used to evaluate a potential tenant’s eligibility. It requests personal, credit, and employment info to help you make an informed leasing choice. Proper use of this form protects your property and shows you follow all fair housing mandates.
Last Update April 30th, 2026
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A North Dakota rental application is a legal document used by landlords and property managers to assess and choose an appropriate tenant for a rental property. They are sometimes known by other common names, such as:
Having a rental application can prove highly important to make sure you get the right tenant into your property. The process of screening prospective residents in this way allows you to discover any issues such as their inability to pay rent or the likelihood to cause a nuisance before signing a contract.
It is important to request the right data from a tenant when asking them to fill in an ND rental application and to make sure they are properly informed about the contract. This will be essential to make sure you get the right tenant into your property.
Almost all application forms for rental properties request some or all of the following information:
Additionally, landlords must provide vital disclosures to ensure that potential residents can safely use the property. They must provide details about:
Looking over a readily prepared template of a rental application can make it much easier to create your own. Review our document sample below to get more familiar with what your application form will look like when it’s completed.
North Dakota has many rules and statutes regulating its housing market. These must be fully considered when preparing an application for rental properties in the state.
You can charge as much as you wish as a rental application fee. There are no laws in North Dakota providing a set limit, although it is recommended to only charge enough to cover the costs of any background checks. Any amount charged to the tenant is also non-refundable.
Landlords cannot charge more than 1 months' rent if they are leasing an apartment under North Dakota law. However, landlords can charge up to 2 months' rent or $2,500 (whichever is greater) if the applicant has pets (Section 47-16-07.1).
In North Dakota, the North Dakota Housing Discrimination Act and the federal Fair Housing Act (FHA) are in place. These laws state that it is illegal to discriminate based on the following characteristics:
As a consequence, you are not allowed to ask for any of these details on an ND Rental Application form, nor to include them in the decision-making process. However, in North Dakota, certain exemptions from fair housing laws exist. These are as follows:
You must disclose the screening criteria used during the application process, as well as anything that could lead to a refusal. To make sure individuals understand this in advance of the application, they must provide a signature of acknowledgment on the application.
The Federal Credit Reporting Act (FCRA) stipulates that potential tenants must agree to any credit checks you require. To show they consent, they must provide written acknowledgment on the application form.
There are various other legal documents that landlords must take into account when considering new tenants. Get expert guidance on preparing other personalized property forms with our other free printable templates for the following legal forms:
Understanding what your North Dakota rental application can and cannot do is vital before you create your own from scratch. Find out more about how these screening documents work and what you need to know when writing them.
A credit reference is a document that provides information on the credit history of an applicant for a rental property. This may be requested on North Dakota rental applications so that landlords can properly assess whether a potential tenant will be able to meet the rental payment schedule.
You cannot ask tenants a number of questions when you are vetting them with an ND rental application document. You must not request any information from the applicant regarding their race or ethnicity, religion, sexuality, immigration or citizenship status, arrest records, marital or familial status, and whether they have children or not.
It is not usually necessary to request a Social Security number (SSN) on a North Dakota rental application. However, you may consider requesting this data from an applicant if you want to run certain background checks on them.
Additionally, you must always get written permission from the tenant on the application form if you want to use their SSN. When you handle someone else’s Social Security information you always need consent first and must disclose that you will properly handle this data.
These days, most screening companies can obtain the applicant’s SSN directly by requesting it securely from the applicant via email. Remember, however, that you must always inform the potential tenant and have their permission before you run any background checks.
