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An Oregon Rental Application Form helps landlords evaluate prospective tenants by collecting rental history, income, references, and consent for background checks. It follows state rules on screening fees, disclosures, and fair housing. This document helps guarantee that both sides understand the lease terms before signing.
Last Update December 23rd, 2025
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Landlords use Oregon rental applications to screen and assess potential tenants before committing to an official lease. This real estate document allows you to safely and confidentially collect this data from the applicant to make an informed decision on if they are the right option for your rental property.
The rental application document you use must be designed with OR’s statutes in mind. Nevertheless, you can use a rental agreement to collect the following information:
Before starting your own OR rental application, it’s a good idea to look over a sample document first. Use our example rental application below to get a clearer idea of what you should include and how the final form will appear.
When you create a rental application in Oregon, there are two types of templates that are most commonly used. Depending on the property, its designation, and the location it’s being rented in, you could need either of the following forms.
Both landlords and tenants need to provide specific information on a Oregon rental application. This is so it complies with state laws and allows an informed decision to be made. The details each party should provide can be seen below.
| Data the Tenant Can Be Asked for | Essential Disclosures from the Landlord |
|---|---|
| Personal data | The property’s condition |
| Rental history | Potential hazards to the tenant |
| Employment details | Shared utility arrangements |
| Income information | Rent control rules |
| Credit history | Smoking policy |
| Personal references | The security deposit |
| Permission for background checks | Associated fees |
The information offered by either the landlord or tenant will vary from application to application. However, it is vitally important that both sides get the clearest picture possible about the nature of the lease before signing an agreement.
Oregon state has various laws regarding the use of rental applications. If your document is not compliant with OR law, you may get sued by the applicant and face legal consequences.
In Oregon, there is a state limit on rental application fees. OR Landlords cannot charge tenants more than average actual cost of screening applicants as an application fee (§ 90.295). This amount is non-refundable.
Oregon doesn’t set any limits on how much you can charge as a security deposit (§ 90.300). However, it is recommended not to charge more than 1-2 months rent for this amount.
Oregon follows the federal Fair Housing Act. This act bans any discrimination based on an applicant's race, religion, sex, disability, and more.
Certain exemptions may apply to shared housing, senior communities, religious groups, and small owner-occupied properties.
Potential tenants must be informed about the screening criteria and reasons for possible denial or approval in advance. To prove that this information has been shared, a signature of acknowledgment must be provided within the application or alongside it.
Within Oregon, federal law is in effect that requires potential renters to provide written consent for a credit history check during the application process. This is known as the Federal Credit Reporting Act (FCRA).
It is important to stay on top of your rented real estate. By using the right legal forms, this is a much easier task so that you can remain legally compliant with the rules in Oregon.
Use one of our real estate legal forms below to make sure everything runs smoothly:
Understanding what your Oregon rental application can and cannot do is vital before you create your own from scratch. Find out more about how these screening documents work and what you need to know when writing them
An Oregon rental application gives you the opportunity to learn more about your tenant before committing to a legal contract with them. The application lets you collect data on your prospective rental resident, so you may carry out important checks to:
You cannot ask tenants a number of questions when you are vetting them with an OR rental application document. On a rental application, you must not request information from the applicant regarding their race or ethnicity, religion, sexuality, immigration or citizenship status, arrest records, marital or familial status, and whether they have children or not.
It is not usually necessary to request a Social Security number (SSN) on an OR rental application. However, you may consider requesting this data from an applicant if you want to run certain background checks on them.
Additionally, you must always get written permission from the tenant on the application form if you want to use their SSN. When you handle someone else’s Social Security information you always need consent first and must disclose that you will properly handle this data.
These days, most screening companies can obtain the applicant’s SSN directly by requesting it securely from the applicant via email. Remember, however, that you must always inform the potential tenant and have their permission before you run any background checks.
