Free Oregon Rental Application Form

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Table of Contents:

What Is an Oregon Residential Rental Application
Oregon Rental Application by Type
What to Include in an Oregon Rental Application Form
Oregon Rental Application Laws
Oregon Rental Application Sample
Related Documents
FAQs About Oregon Rental Application Form

What Is an Oregon Residential Rental Application

Landlords use Oregon rental applications to screen and assess potential tenants before committing to an official lease. This real estate document allows you to safely and confidentially collect this data from the applicant to make an informed decision on if they are the right option for your rental property.

Rental applications are also sometimes known as:

Applications for a rental property
Lease applications
Rental Lease applications
Tenant applications

The rental application document you use must be designed with OR’s statutes in mind. Nevertheless, you can use a rental agreement to collect the following information:

The tenant’s rental history
Information about their income
Details on criminal record and credit history
Personal references for the applicant

Oregon Rental Application by Type

When you create a rental application in Oregon, there are two types of templates that are most commonly used. Depending on the property, its designation, and the location it’s being rented in, you could need either of the following forms.

Standard/General Oregon rental application: The most common form used by OR landlords. These can be adjusted and modified to fit the precise needs of you or a property manager, as well as the data you want to acquire from the applicant.
Department of Housing and Urban Development (HUD) Rental Application: This is a type of rental application used by owners or managers of Section 8 Housing. The HUD rental application is designed and optimized to screen tenants who qualify for subsidized housing.

What to Include in an Oregon Rental Application Form

Both landlords and tenants need to provide specific information on a Oregon rental application. This is so it complies with state laws and allows an informed decision to be made. The details each party should provide can be seen below.

Data the Tenant Can Be Asked for	Essential Disclosures from the Landlord
Personal data	The property’s condition
Rental history	Potential hazards to the tenant
Employment details	Shared utility arrangements
Income information	Rent control rules
Credit history	Smoking policy
Personal references	The security deposit
Permission for background checks	Associated fees

The information offered by either the landlord or tenant will vary from application to application. However, it is vitally important that both sides get the clearest picture possible about the nature of the lease before signing an agreement.

Oregon Rental Application Laws

Oregon state has various laws regarding the use of rental applications. If your document is not compliant with OR law, you may get sued by the applicant and face legal consequences.

Application Fee

In Oregon, there is a state limit on rental application fees. OR Landlords cannot charge tenants more than average actual cost of screening applicants as an application fee (§ 90.295). This amount is non-refundable.

Security Deposit

Oregon doesn’t set any limits on how much you can charge as a security deposit (§ 90.300). However, it is recommended not to charge more than 1-2 months rent for this amount.

Housing Discrimination Law

Oregon has no specific statutes policing housing discrimination. Nevertheless, the Fair Housing Act (FHA), is enshrined in federal law meaning that landlords may not refuse a tenant for discriminatory reasons.

Under the FHA you may not reject a tenant application for reasons such as their race, religion, sex, family status, or because they have any disabilities. You may also not discriminate against their criminal history (whether or not a background check is carried out) or nationality.

As a consequence, you are not allowed to ask for any of these details on an OR Rental Application form, nor to include them in the decision-making process. However, in Oregon, certain exemptions from fair housing laws exist. These are as follows:

Sex/sexual orientation: laws relating to discrimination against sex or sexual orientation do not apply to single-family residences where the owner is an occupant, and they will share a common area with the tenants.
Housing for older persons: it is allowed to ask for an applicant’s age for age-restricted communities "Housing for Older Persons".
Familial status: landlords may ask whether children will occupy the premises for two-family owner-occupied buildings.
Private clubs: clubs that do not operate publicly and do not rent for commercial purposes can give preference to certain applicants (U.S. Code § 3607).
Religious organizations: religion can be used as a basis for giving priority to certain applicants for properties that are owned or managed by a religious organization that does not rent with commercial intent (U.S. Code § 3607).
Mrs. Murphy exemption: dwellings with four units or fewer, in which one unit is occupied by the owner, and where the landlord is not represented by a real estate agent, are exempt from fair housing requirements.

Notice of Eligibility

Potential tenants must be informed about the screening criteria and reasons for possible denial or approval in advance. To prove that this information has been shared, a signature of acknowledgment must be provided within the application or alongside it.

Consent Credit Check

Within Oregon, federal law is in effect that requires potential renters to provide written consent for a credit history check during the application process. This is known as the Federal Credit Reporting Act (FCRA).

Oregon Rental Application Sample

Before starting your own OR rental application, it’s a good idea to look over a sample document first. Use our example rental application below to get a clearer idea of what you should include and how the final form will appear.

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FAQs About Oregon Rental Application Form

Understanding what your Oregon rental application can and cannot do is vital before you create your own from scratch. Find out more about how these screening documents work and what you need to know when writing them

Why Do I Need an Oregon Rental Application?

An Oregon rental application gives you the opportunity to learn more about your tenant before committing to a legal contract with them. The application lets you collect data on your prospective rental resident, so you may carry out important checks to:

Review their rental history
Verify their employment and income
Learn of any criminal history or credit issues

What Cannot Be Asked on Rental Applications in Oregon?

You cannot ask tenants a number of questions when you are vetting them with an OR rental application document. On a rental application, you must not request information from the applicant regarding their race or ethnicity, religion, sexuality, immigration or citizenship status, arrest records, marital or familial status, and whether they have children or not.

Do I Need to Ask for a Social Security Number in an Oregon Rental Application?

It is not usually necessary to request a Social Security number (SSN) on an OR rental application. However, you may consider requesting this data from an applicant if you want to run certain background checks on them.

Additionally, you must always get written permission from the tenant on the application form if you want to use their SSN. When you handle someone else’s Social Security information you always need consent first and must disclose that you will properly handle this data.

These days, most screening companies can obtain the applicant’s SSN directly by requesting it securely from the applicant via email. Remember, however, that you must always inform the potential tenant and have their permission before you run any background checks.

You are only a few steps away from your own Oregon Rental Application!

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Preview of your Oregon Rental Application

RENTAL APPLICATION

The following sections must be completed by the Applicant. Please note that, except for married couples, each occupant who is 18 years of age or older has to complete a separate application to rent.

Shall the Applicant have any question regarding the rental unit, please contact _________ at:
Email Address: _________
Phone: _________

The Applicant is a: (check one)

( ) Tenant
( ) Tenant with co-tenant(s)
( ) Guarantor/co-signor

PREMISES INFORMATION

Application to rent property at the following address:

_________ , _________, OR _________

Type of Property: House
Date of Availability: _________
Proposed Move-In Date: _________

APPLICANT'S INFORMATION

Please attach a copy of your Driver's License, State ID, Military ID, or Passport.

FULL NAME OF APPLICANT: ________________________________________________________________
Date of Birth: _________________________ (Optional. For purpose of obtaining credit reports. Age discrimination is prohibited by state and federal law)
Driver's license number or any valid ID: _________________ State: ______________ Expires: _________________________
Email Address: ____________________________________________________
Home Phone: (______) ___________ Alternative Phone: (______) ___________

CO-APPLICANT'S INFORMATION (if applicable)

Please attach a copy of your Driver's License, State ID, Military ID, or Passport.

FULL NAME OF CO-APPLICANT: ________________________________________________________________
Date of Birth: _________________________ (Optional)
Driver's license number or any valid ID: _________________ State: ______________ Expires: _________________________
Email Address: ____________________________________________________
Home Phone: (______) ___________ Alternative Phone: (______) ___________

OTHER OCCUPANTS' INFORMATION (if applicable)

Name: ____________________________________________________________________
Relation to Applicant: ______________________ Date of Birth: ______________ (Optional)

Name: ____________________________________________________________________
Relation to Applicant: ______________________ Date of Birth: ______________ (Optional)

Name: ____________________________________________________________________
Relation to Applicant: ______________________ Date of Birth: ______________ (Optional)

Name: ____________________________________________________________________
Relation to Applicant: ______________________ Date of Birth: ______________ (Optional)

EMERGENCY CONTACT

In case of emergency, please contact:

Emergency contact #1: ____________________________________________________
Relationship: _______________________
Address: ____________________________________________________________________
Phone: _______________________
Email Address: ____________________________________________________

Emergency contact #2: ____________________________________________________
Relationship: _______________________
Address: ____________________________________________________________________
Phone: _______________________
Email Address: ____________________________________________________

ADDITIONAL INFORMATION

Pets

Pets are not allowed in the rental property. However, as provided by law, a Service Animal(s) is not considered a pet, and every individual with a disability shall have a right to have a Service Animal(s) on the Property.

Waterbeds

The Landlord prohibits the use of waterbeds on the rental unit.

Smoking and Vaping

The Landlord does not allow smoking or vaping in the rental unit.

CONSENT & ACKNOWLEDGEMENT

By signing this Residential Rental Application, the Applicant accepts and agrees to the following:

(i)	This is only an application to rent and does not guarantee that the Applicant will be selected as a tenant of the premises.
(ii)	The Landlord or Manager or his/her authorized Agent could receive multiple rental applications for the premises and will only select the most qualified individual.
(iii)	Applicant represents the above information to be true and complete.

Applicant hereby authorizes the Landlord or Manager or his/her authorized Agent to do the following:

(i)	Verify all of the personal information provided above.
(ii)	Obtain a credit report, as well as other reports, on the Applicant.
(iii)	Applicant further authorizes the Landlord or Manager or his/her authorized Agent to disclose information to the owners or agents of the premises with whom the Applicant intends to have a rental relationship.

Does the Applicant wish to receive a copy of the reports that we may obtain?

Yes ( ) No ( )

Notice of Non-Discrimination

The Landlord does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any approval/disapproval of this application.

_______________________________	___________
Applicant's Signature	Date

_______________________________	___________
Co-Applicant's Signature	Date