Free Utah Rental Application Form

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Last Update February 14th, 2024

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What Is a Utah Residential Rental Application

Using a Utah rental application allows you to screen a tenant before formally signing a lease agreement with them. 

The document is also known as a “tenant application,” “rental lease application,” “lease application,” or an “application for rental property”. Furthermore, each renter over 18 that will occupy the residence must complete their own individual tenant form.

Having a prospective tenant complete a UT rental application is an important step for real estate owners when making a final decision on whom to rent a property to. 

This real estate document allows you to assess the income, background, and rental history of the applicant before entering a binding contract to ensure no issues arise once the tenancy begins.

Utah Rental Application by Type

When you create a rental application in Utah, there are two types of templates that are most commonly used. Depending on the property, its designation, and the location it’s being rented in, you could need either of the following forms.

  1. Standard/General Utah rental application: The most common form used by UT landlords. These can be adjusted and modified to fit the precise needs of you or a property manager, as well as the data you want to acquire from the applicant.

  2. Department of Housing and Urban Development (HUD) Rental Application: This is a type of rental application used by owners or managers of Section 8 Housing. The HUD rental application is designed and optimized to screen tenants who qualify for subsidized housing

What to Include in a Utah Rental Application Form

When you fill in a simple rental application form for Utah you’ll need to ask for some crucial data from the tenant to make the vetting process as effective as possible. 

When you create your own application for a rental property, you should request the following information:

  • Personal data

  • Rental history

  • Employment details

  • Income information

  • Credit history

  • Personal references

  • Permission for background checks

Furthermore, landlords must make a number of important disclosures on a standard rental application form. This information might include the property’s condition, potential hazards to the tenant, shared utility arrangements, rent control rules, smoking policy, security deposit regulations, and associated fees.

Utah Rental Application Laws

There are a few laws that must be followed in Utah when you create a rental application for tenants. Failure to comply with these rules could lead to serious legal consequences and allow the tenant to sue. 

Application Fee

There is no limit in terms of what application fee can be charged by UT landlords. Furthermore, the application fee is non-refundable regardless of its amount.

Security Deposit

Similar to the application fee law, there is no Utah statute defining a limit on the amount landlords can charge tenants for security deposits (UT Code § 57-17-2). There is also no requirement for the provision of receipts or holding requirements. However, the landlord is obligated to keep valid records of any security deposits they are sent. 

Housing Discrimination Law

In Utah, there is no specific state law relating to housing discrimination. However, the Fair Housing Act (FHA) is in place (UT Code § 57-21-1). The FHA states that it is illegal to discriminate based on the following characteristics: 

  • Race

  • Nationality

  • Religion

  • Sex

  • Familial status

  • Disability

  • Criminal history

As a consequence, you are not allowed to ask for any of these details on a UT Rental Application form, nor to include them in the decision-making process. However, in Utah, certain exemptions from fair housing laws exist. These are as follows:

  • Housing for older persons: it is allowed to ask for an applicant’s age for age-restricted communities (such as senior housing).

  • Familial status: landlords may ask whether children will occupy the premises for two-family owner-occupied buildings.

  • Private clubs: clubs that do not operate publicly and do not rent for commercial purposes can give preference to certain applicants.

  • Religious organizations: religion can be used as a basis for giving priority to certain applicants for properties that are owned or managed by a religious organization that does not rent with commercial intent.

  • Mrs. Murphy exemption: dwellings with four units or fewer, in which one unit is occupied by the owner, and where the landlord is not represented by a real estate agent, are exempt from fair housing requirements.

Notice of Eligibility

Tenants must be told about any specific screening criteria, as well as the reasons that they could be denied or approved by the landlord. To show that this information has been shared, a signature of acknowledgment from the tenant is required.

Consent Credit Check

Under the Federal Credit Reporting Act (FCRA), tenants being screened in Utah must consent to any credit checks you wish to carry out. To make sure you comply with the law, the applicant must provide written acknowledgment of the screening on the application form.

Utah Rental Application Sample

It’s sensible to look over the template of a Utah rental application before starting your own. This can help to give you a better idea of what your final form will look like and the kind of information you’ll need to add to it.

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Utah Rental Application Form

FAQs About Utah Rental Application Form

Understanding what your Utah rental application can and cannot do is vital before you create your own from scratch. Find out more about how these screening documents work and what you need to know when writing them.

How to Fill Out a Utah Rental Application

Creating a Utah rental application can be easily done with the help of our contract maker and template tools. When you fill out a rental application form, you will usually request the following information from the tenant:

  • Personal data

  • Rental history

  • Employment details

  • Income information

  • Credit history

  • Personal references

  • Permission for background checks

You must also include important legal disclosures on the property and the lease agreement being proposed. This will outline details on the condition of the property, any hazards, and information on aspects such as security deposit and fees. Our template designer will help you add the data that must be added. 

Do I Need to Ask for a Social Security Number in a Utah Rental Application?

It is not usually necessary to request a Social Security number (SSN) on a Utah rental application document. However, you may consider requesting this data from an applicant if you want to run certain background checks on them.

Additionally, you must always get written permission from the tenant on the application form if you want to use their SSN. When you handle someone else’s Social Security information you always need consent first and must disclose that you will properly handle this data. 

These days, most screening companies can obtain the applicant’s SSN directly by requesting it securely from the applicant via email. Remember, however, that you must always inform the potential tenant and have their permission before you run any background checks. 

What Are Credit References on a Utah Rental Application?

A credit reference is a document that provides information on the credit history of an applicant for a rental property. This may be requested on UT rental applications so that landlords can properly assess whether a potential tenant will be able to meet the rental payment schedule.

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Utah Rental Application Form

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RENTAL APPLICATION
The following sections must be completed by the Applicant. Please note that, except for married couples, each occupant who is 18 years of age or older has to complete a separate application to rent.

Shall the Applicant have any question regarding the rental unit, please contact _________ at:
Email Address: _________
Phone: _________
The Applicant is a: (check one)

(   ) Tenant
(   ) Tenant with co-tenant(s)
(   ) Guarantor/co-signor
PREMISES INFORMATION
Application to rent property at the following address:

_________ , _________, UT _________

Type of Property: House
Date of Availability: _________
Proposed Move-In Date: _________
APPLICANT'S INFORMATION

Please attach a copy of your Driver's License, State ID, Military ID, or Passport.
FULL NAME OF APPLICANT: ________________________________________________________________
Date of Birth: _________________________ (Optional. For purpose of obtaining credit reports. Age discrimination is prohibited by state and federal law)
Driver's license number or any valid ID: _________________ State: ______________ Expires: _________________________
Email Address: ____________________________________________________
Home Phone: (______) ___________ Alternative Phone: (______) ___________
CO-APPLICANT'S INFORMATION (if applicable)
Please attach a copy of your Driver's License, State ID, Military ID, or Passport.

FULL NAME OF CO-APPLICANT: ________________________________________________________________
Date of Birth: _________________________ (Optional)
Driver's license number or any valid ID: _________________ State: ______________ Expires: _________________________
Email Address: ____________________________________________________
Home Phone: (______) ___________ Alternative Phone: (______) ___________
OTHER OCCUPANTS' INFORMATION (if applicable)
Name: ____________________________________________________________________
Relation to Applicant: ______________________ Date of Birth: ______________ (Optional)

Name: ____________________________________________________________________
Relation to Applicant: ______________________ Date of Birth: ______________ (Optional)

Name: ____________________________________________________________________
Relation to Applicant: ______________________ Date of Birth: ______________ (Optional)

Name: ____________________________________________________________________
Relation to Applicant: ______________________ Date of Birth: ______________ (Optional)
EMERGENCY CONTACT

In case of emergency, please contact:

Emergency contact #1: ____________________________________________________
Relationship: _______________________
Address: ____________________________________________________________________
Phone: _______________________
Email Address: ____________________________________________________
Emergency contact #2: ____________________________________________________
Relationship: _______________________
Address: ____________________________________________________________________
Phone: _______________________
Email Address: ____________________________________________________
ADDITIONAL INFORMATION

Pets
Pets are not allowed in the rental property. However, as provided by law, a Service Animal(s) is not considered a pet, and every individual with a disability shall have a right to have a Service Animal(s) on the Property.
Waterbeds

The Landlord prohibits the use of waterbeds on the rental unit.
Smoking and Vaping

The Landlord does not allow smoking or vaping in the rental unit.
CONSENT & ACKNOWLEDGEMENT

By signing this Residential Rental Application, the Applicant accepts and agrees to the following:
(i)This is only an application to rent and does not guarantee that the Applicant will be selected as a tenant of the premises.
(ii)The Landlord or Manager or his/her authorized Agent could receive multiple rental applications for the premises and will only select the most qualified individual.
(iii)Applicant represents the above information to be true and complete.
Applicant hereby authorizes the Landlord or Manager or his/her authorized Agent to do the following:
(i)Verify all of the personal information provided above.
(ii)Obtain a credit report, as well as other reports, on the Applicant.
(iii)Applicant further authorizes the Landlord or Manager or his/her authorized Agent to disclose information to the owners or agents of the premises with whom the Applicant intends to have a rental relationship.
Does the Applicant wish to receive a copy of the reports that we may obtain?Yes (   )     No (   )     

Notice of Non-Discrimination

The Landlord does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any approval/disapproval of this application.


__________________________________________
Applicant's SignatureDate
__________________________________________
Co-Applicant's SignatureDate

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