Free Retirement Letter Template

You will need a Letter of Retirement that effectively communicates your intentions when the time comes. 

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Last Update February 12th, 2024

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What is a Retirement Letter Template

A Letter of Retirement is an official communication in which an employee resigns from their post and requests retirement benefits. 

It is essential to provide employers with enough time to prepare for a team member's retirement. 

Ideally, employees should give notice between six and twelve months before retiring. The process usually involves finding a replacement and preparing official forms regarding retirement benefits and social security aspects, all of it requiring planning and time.

Drafting a Letter of Retirement that includes your last day of work is essential for the following reasons:

  • It demonstrates your appreciation for the opportunities offered as an employee.

  • It provides your employer ample notice to prepare in advance.

  • The letter allows you to get a new perspective on your career accomplishments.

Providing a well-written Retirement Letter will end your career professionally

Example of Retirement Letter

To understand what to include in your Letter of Retirement exactly, have a look at our example template:

From: 

Address: 

Phone:

E-Mail: 

Date: 

To: 

Address: 

Phone:

E-Mail:

Dear __________:

Through this letter I want to inform you about my retirement from my position as __________ in this company on the __, ____________ of 20__, according to state law.

I would also like to take advantage of this situation to express my deepest gratitude to this company and the people that form it for always treating me with the greatest respect. In addition to helping medevelop my professional career until the day of my imminent retirement.

I hope the notice is enough for you to find a replacement. Also, if you need any help, I'd be happy to help prepare my successor. If necessary, I will share lesson plans, student profiles, and any other information that might be helpful for your onboarding phase. I wish you the best. 

If I can be of any help to you during the remainder of the term, please do not hesitate to contact me.

Sincerely yours,

Printed Name

By using our Retirement Letter template along with this example, you can make the writing process even simpler. 

What to Include in a Retirement Letter

Keep in mind the elements below to write an effective Letter of Retirement: 

  • Start with a formal greeting. Use a professional tone.

  • Be specific about your intentions. State your plan to retire clearly.

  • Include your final day. Be aware that laws and corporate policies may both stipulate a minimum amount of notice.

  • Stay professional. Your letter should be a model of professionalism. A straightforward thank you is a terrific approach to accomplish that.

  • Offer help. Make yourself available for the transition period until a replacement has been found.

  • Add your contact details. The company might need to send you important documents after you retire. 

How to Write a Letter of Resignation for Retirement

If you are thinking about writing your own Retirement Letter of Resignation, make sure to add all the relevant information listed in the previous section.

Regardless of how you have felt about your employment, you should maintain a professional manner and keep formality in mind. Write in a polite tone and avoid sounding overly abrupt.  

A good approach is to express gratitude to your employer for any assistance or opportunities they may have given you.

When writing your Retirement Letter, using short and straightforward sentences will work. You are not required to go into great length about how and why you are retiring. 

Lastly, remember that a Letter of Retirement should not exceed one page and that fonts like Times New Roman or Arial are the best option to ensure readability.

Take advantage of LawDistrict’s document builder to draft your Retirement Letter and avoid missing essential information.

Sample of Retirement Letter

For your convenience, we have included an example of a Retirement Letter below. To create your own document, use this example and the Retirement Letter template.

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Retirement Letter Sample

Retirement Letter FAQs

Do not worry if you are still uncertain where to begin or how your Letter of Retirement should be formatted.

Read our commonly asked questions about Retirement Letters to have a better grasp of how to make yours look its best.

How to Submit a Retirement Letter?

Ensure the appropriate individuals in your company receive your Notice of Retirement Letter. 

In general, you should send the document to your manager or supervisor closest to you. You should give a copy to the human resources department as well. 

Before turning in your Letter of Intent for Retirement, double-check that you mention your last day of work.

What Is the Difference Between Retirement Letter and Resignation Letter?

Retirement is typically a decision to leave the workforce permanently, while resignation involves leaving one company to start a new position in another one.

You must reach a certain age or have worked a minimum number of years before you can retire to receive a pension and benefits. Resigning implies you left your position freely, and therefore you are not entitled to any benefits.

What Time of the Year Is Best to Retire?

There is no ideal time of the year to retire. However, it is recommended to have a firm understanding of your annual spending before you take this important step. 

Create plans to supplement pension and Social Security payments with income from investments and other sources before retiring from the workforce permanently.

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Retirement Letter Sample

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Preview of your Retirement Letter

_________
_________
_________
_________
____ day of_________________, _____
_________
To Whom It May Concern,
This letter is my official notification to you of my retirement from _________ as of the ____ day of_______________, _______.
I am excited about my impending retirement but wanted to take this opportunity to thank you for all of the experience that I have gained working for _________. My last day will be the ____ day of_______________, _______. I have genuinely enjoyed my employment as _________ and would also like to express my deepest gratitude to this company and my coworkers for always treating me with the greatest respect and helping me to develop my professional career until the day when my retirement day comes.
Thank you for your help and guidance during my employment with _________. I wish you and the company much success in the future. In the meantime, please let me know if there are any additional steps that I can take to ease this transition.

Sincerely,

_________
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