Free Time Off Request Form

A Time Off Request Form is a formal record of an employee's petition for a scheduled absence from work, whether it be for vacation, sick leave, or any other plausible reason. 

To sustain a productive and motivated workforce, it is important for companies to acknowledge situations where an employee's personal life takes precedence over their professional life. 

An Employee Time Off Request form serves as a means to request a period away from their job.

Other names for Request Time Off forms include:

• Leave of absence letter

• Vacation request form

• Personal leave request form

• Time away request form

The employment form is submitted to the employer and the decision on whether to approve or reject it is documented on the form.

Types of Time Off

The reasons why an employee may request time off can be many. Transparency on both sides is highly advised to avoid frustration and maintain a positive work atmosphere.

Below are typical situations where an employee may need to request time off from work:

• Sickness

• Vacation

• Injury

• Jury duty

• Bereavement

• Family and Medical Leave Act

• Maternity or paternity

• Military duty

• Short or long-term leave of absence

• Family care

Use our Time off Request form template to easily create your document to miss work when necessary and guarantee that your document is error-free.

Employee Time Off Request forms may vary in content depending on state laws and other variables, such as employer requirements. 

However, most have common elements to base yours on..

Look at this example to draft your own form:

Date:

Employee Name:

Department: 

Position:

Email Address: 

Phone Number:

Requested Time Off:

Start Date:

End Date: 

Number of Days:

Reason for Time Off:

Comments/Notes: 

I understand that this request for time off is subject to approval by my supervisor or manager.

Employee Signature: 

Date: 

Supervisor/Manager Approval:

[ ] Approved

[ ] Denied

Reason for Denial: 

Supervisor/Manager Signature: 

Date: 

When asking for time off work, ensure that you comply with employee policies and that your petition is reasonable.

To fill out a Time Off Request form, carefully follow the steps below:

1. Start by entering the date at the top of the form. Then write your name, phone number, and email address. Below it, add your employer's name.

   

2. Specify the hours or days that you are requesting off by indicating the beginning and ending dates.

   

3. Indicate the reason for your request.

   

4. Read and acknowledge the request depends on the authorization of the employer.

   

5. Sign and date the document.

   

6. Submit the completed form to your supervisor or human resources department for review and approval.

Use our free online template to draft your legal document and include every critical detail.

To avoid leaving out crucial information from your Request for Time Off form, it is recommended to review an example before creating the document. 

Examine the sample Time Off Request form below to understand how your document should be structured and the essential information that it should contain.

There are other employment-related documents available that can assist you. 

The legal forms listed below can be used to prepare for potential circumstances regarding employment:

• Leave of Absence Letter

• Job Application Form

• Employment Offer Letter

• Resignation Letter