Letter of Acceptance
What Is a Letter of Acceptance?
A letter of acceptance (LOA) is a legal document that allows a party to accept the terms and conditions of another party’s offer. It becomes the basis of a legally binding contract.
Letters of acceptance are used in many different circumstances. Here are some common examples:
- employment offer
- school enrollment
- speaking engagement
- club membership
- formal invitation
- franchise opportunity
- meeting attendance
- business deal
Letters of Acceptance in Contract Law
In contract law, when a party accepts the terms of an offer in an acceptance, they are legally bound by those terms.
The three primary types of acceptance in contract law are:
- Express acceptance: one party accepts another party’s proposal as is, without any ambiguity. In an express acceptance, one party sends an offer, and the recipient signs the offer and returns it.
- Implied acceptance: the recipient of the offer does not clearly state acceptance but takes steps that show the offer is accepted. For example, the recipient could begin the work as outlined in the letter.
- Conditional acceptance: the recipient accepts parts of the offer but requests changes in some of the terms or conditions. Depending on the importance of these requested changes, a conditional acceptance can trigger a counteroffer.
What to Include in a Letter of Acceptance
A typical letter of acceptance is brief and to the point. However, it should include the following information:
- The name of the party writing the letter (the offeree)
- The name of the other party (the offeror)
- A clear description of the offer
- A clear statement of acceptance of the terms and conditions of the offer
- Date of the letter
- Name and address
- Signature
It is also customary to include a polite thank you for the offer in your letter of acceptance. For example, you may want to include a statement such as, “Thank you for this opportunity. I look forward to working with you.”
Start Your Letter of Intent Here
Letter of Acceptance Example
To better understand how a letter of acceptance should look when accepting a job offer you can review the following example.
[Your Name]
[Your Address]
[City, State ZIP Code]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Full Name]
[Employer's Job Title]
[Company Name]
[Company Address]
[City, State ZIP Code]
Dear Mr./Ms./Mrs. [Employer's Last Name],
Thank you for offering me the position of [Job Title] with [Company Name]. I am excited to accept this job offer, and I am looking forward to working with you and the team.
I appreciate the time you took to discuss the details of the offer with me, and I am happy to accept the starting salary of $[Salary] per year. Furthermore, I am pleased to accept the health and life insurance benefits that will be given after [Number of Days] of days of employment.
I am eager to start my new role on [Start Date], and I will make sure to complete all the necessary paperwork prior to my first day of work. If there is anything else you need from me before then, please let me know.
Once again, thank you for this opportunity, and I am excited to join the team at [Company Name].
Sincerely,
[Signature]
[Your Name]
Timing of an Acceptance Letter
If the offer did not come in writing, it is a good idea to request that the offeror put the terms and conditions in a written format. You then have a record of the details of the offer to include in your letter of acceptance.
Many offers that require an acceptance letter as a response have a deadline attached to them. In other words, you usually don’t have to accept or reject an offer immediately. And, if the deadline is short –say 24 hours– you may ask for more time to consider it.
This time allows you to review the terms and conditions carefully and to ask any questions that may come up.
If the offer is for employment, you or your future employer will be able to create a customized agreement with an employment contract template once you have signed your acceptance letter.
Download Your Business Documents
Helpful Resources:
Incorporated Zone - Letter of Acceptance (What It Is And How It Works)
What Is a Letter of Acceptance?
A letter of acceptance (LOA) is a legal document that allows a party to accept the terms and conditions of another party’s offer. It becomes the basis of a legally binding contract.
Letters of acceptance are used in many different circumstances. Here are some common examples:
- employment offer
- school enrollment
- speaking engagement
- club membership
- formal invitation
- franchise opportunity
- meeting attendance
- business deal
Letters of Acceptance in Contract Law
In contract law, when a party accepts the terms of an offer in an acceptance, they are legally bound by those terms.
The three primary types of acceptance in contract law are:
- Express acceptance: one party accepts another party’s proposal as is, without any ambiguity. In an express acceptance, one party sends an offer, and the recipient signs the offer and returns it.
- Implied acceptance: the recipient of the offer does not clearly state acceptance but takes steps that show the offer is accepted. For example, the recipient could begin the work as outlined in the letter.
- Conditional acceptance: the recipient accepts parts of the offer but requests changes in some of the terms or conditions. Depending on the importance of these requested changes, a conditional acceptance can trigger a counteroffer.
What to Include in a Letter of Acceptance
A typical letter of acceptance is brief and to the point. However, it should include the following information:
- The name of the party writing the letter (the offeree)
- The name of the other party (the offeror)
- A clear description of the offer
- A clear statement of acceptance of the terms and conditions of the offer
- Date of the letter
- Name and address
- Signature
It is also customary to include a polite thank you for the offer in your letter of acceptance. For example, you may want to include a statement such as, “Thank you for this opportunity. I look forward to working with you.”
Start Your Letter of Intent Here
Letter of Acceptance Example
To better understand how a letter of acceptance should look when accepting a job offer you can review the following example.
[Your Name]
[Your Address]
[City, State ZIP Code]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Full Name]
[Employer's Job Title]
[Company Name]
[Company Address]
[City, State ZIP Code]
Dear Mr./Ms./Mrs. [Employer's Last Name],
Thank you for offering me the position of [Job Title] with [Company Name]. I am excited to accept this job offer, and I am looking forward to working with you and the team.
I appreciate the time you took to discuss the details of the offer with me, and I am happy to accept the starting salary of $[Salary] per year. Furthermore, I am pleased to accept the health and life insurance benefits that will be given after [Number of Days] of days of employment.
I am eager to start my new role on [Start Date], and I will make sure to complete all the necessary paperwork prior to my first day of work. If there is anything else you need from me before then, please let me know.
Once again, thank you for this opportunity, and I am excited to join the team at [Company Name].
Sincerely,
[Signature]
[Your Name]
Timing of an Acceptance Letter
If the offer did not come in writing, it is a good idea to request that the offeror put the terms and conditions in a written format. You then have a record of the details of the offer to include in your letter of acceptance.
Many offers that require an acceptance letter as a response have a deadline attached to them. In other words, you usually don’t have to accept or reject an offer immediately. And, if the deadline is short –say 24 hours– you may ask for more time to consider it.
This time allows you to review the terms and conditions carefully and to ask any questions that may come up.
If the offer is for employment, you or your future employer will be able to create a customized agreement with an employment contract template once you have signed your acceptance letter.
Download Your Business Documents
Helpful Resources:
Incorporated Zone - Letter of Acceptance (What It Is And How It Works)