If a financial institution, government office, potential employer, or other organization needs proof of employment, then it may be time to request an employment verification letter. Depending on the request, an employment verification letter (EVL) verifies current employment status, duration with the organization, salary details, and any other information needed. The same applies to a self-employment verification letter for business owners.
Some cases in which you might need an EVL include:
When you apply for a mortgage or auto loan, a lender may ask you to confirm your current employment status and if you earn enough income to cover your mortgage or auto loan payments.
Similarly, a property management company or landlord might ask if you have a reliable income and can afford the monthly rent and deposit, as well as any maintenance expenses.
When you ask the bank to reduce or defer loan payments, they may use this information to determine if they can comply. When conducting a background check for a job application or resume, a company considering hiring you may ask to verify the information you provided.
Visa offices also confirm work history. Work visas require applicants to provide evidence of their ongoing employment as part of the process to verify eligibility to remain in a country.
What is the Importance of an Employment Verification Letter?
Employment verification letters and self-employment verification letters confirm a person's employment status. Employers, government agencies, or banks, for example, may request employment verification letters from individuals.
Commonly, the request for employment verification seeks the individual's:
- Employment status
- Job title
- Salary details
- Employment history
- Address
- Salary growth
- Job performance assessment in the employment file
As mentioned above, if a bank needs to decide regarding an automobile or house loan, it may request employment verification. Potential employers may request proof of employment dates and salary information. The government may request this information to garnish wages.
How to Request an Employment Verification Letter
When you need your employer to verify your employment, request it as soon as possible. The employer might require some time to prepare and process the documentation. Most employers have established employment verification policies.
Some employers require filling out a request form for employment verification, or they may ask the party requesting this information to complete a form before submitting the letter. If you need employment verification, contact the human resources office first. Your company may have a policy requiring your written consent before sending any information to third-party requesting verification.
An HR representative may write the letter or provide you with a template to use. Before sending it to the other organization, the letter must also be printed and signed by whoever wrote it. Provide your HR representative or supervisor with the address, number, and name of your contact if they will mail or fax the document on your behalf.
Although it is unnecessary to disclose the reason for requesting employment verification, you must inform the author of the organization's information.
What to Include in an Employment Verification Letter?
Unlike other employment-related correspondence such as a resignation letter, an employment verification letter is precise. You should, however, be sure to include all necessary elements when writing the letter. In addition, the type of information in the Employment Verification Letter depends on the requester. Here is what a standard letter content has:
Employer contact details: This section states the employer's information, such as the company's name, address, and phone number. Ensure that all details are accurate and current.
Details about the employee: List the employee's address, employment details, contact information, and other relevant information. Ensure you state the employee's work position.
Payment details: This section contains payments, whether salary-based, commission-based, or wages. You may list any additional benefits and bonuses where applicable.
Signature: The final step in making the letter official is signing it. Don't forget to include the dates under each signature.
Samples of Employment Verification Letters
There are several situations where employment verification letters may be necessary, and here are two examples:
Employment Verification Sample for Current Employee
[Current employer’s name]
[Current employer’s address]
[Date of writing]
[Name of the Requester]
[Address of the requester]
Dear Sir/Madam,
I am writing to certify that [Name of employee] has been an employee of [Name of current company] since [Date of employment]. His/her/their current position is [current job role or title].
[Name of employee] earns a salary of [amount of salary], paid annually, and the company pays [Name of employee] approximately [amount of bonuses] as a bonus and allowance.
I have attached recent proof of payments, a W-2 form, and other paystubs. To the best of my knowledge, the information provided above is accurate.
Contact me at [phone number and email] for any more information or verification.
Sincerely,
[Name of person verifying employment]
[Title of person verifying employment]
Employment Verification Sample for Past Employee
Final Thoughts
Businesses are not legally required to provide employment verification unless it comes from a government agency. This makes it more difficult, but not impossible, to get the information you need. While it's in everyone's best interest to comply with employment letter verification requests, there may be companies that refuse to provide them.
A potential employer, government agency, or outside entity, such as a lending institution, may need to verify employment to offer a job or fulfill an employment contract obligation. This process ensures that the current or former employee is an employee of your organization.
If the candidate is still under your employment, verify employment history and references with an employee verification form or letter template. When completing a previous employment verification letter, you should only include basic facts.
If a financial institution, government office, potential employer, or other organization needs proof of employment, then it may be time to request an employment verification letter. Depending on the request, an employment verification letter (EVL) verifies current employment status, duration with the organization, salary details, and any other information needed. The same applies to a self-employment verification letter for business owners.
Some cases in which you might need an EVL include:
When you apply for a mortgage or auto loan, a lender may ask you to confirm your current employment status and if you earn enough income to cover your mortgage or auto loan payments.
Similarly, a property management company or landlord might ask if you have a reliable income and can afford the monthly rent and deposit, as well as any maintenance expenses.
When you ask the bank to reduce or defer loan payments, they may use this information to determine if they can comply. When conducting a background check for a job application or resume, a company considering hiring you may ask to verify the information you provided.
Visa offices also confirm work history. Work visas require applicants to provide evidence of their ongoing employment as part of the process to verify eligibility to remain in a country.
What is the Importance of an Employment Verification Letter?
Employment verification letters and self-employment verification letters confirm a person's employment status. Employers, government agencies, or banks, for example, may request employment verification letters from individuals.
Commonly, the request for employment verification seeks the individual's:
- Employment status
- Job title
- Salary details
- Employment history
- Address
- Salary growth
- Job performance assessment in the employment file
As mentioned above, if a bank needs to decide regarding an automobile or house loan, it may request employment verification. Potential employers may request proof of employment dates and salary information. The government may request this information to garnish wages.
How to Request an Employment Verification Letter
When you need your employer to verify your employment, request it as soon as possible. The employer might require some time to prepare and process the documentation. Most employers have established employment verification policies.
Some employers require filling out a request form for employment verification, or they may ask the party requesting this information to complete a form before submitting the letter. If you need employment verification, contact the human resources office first. Your company may have a policy requiring your written consent before sending any information to third-party requesting verification.
An HR representative may write the letter or provide you with a template to use. Before sending it to the other organization, the letter must also be printed and signed by whoever wrote it. Provide your HR representative or supervisor with the address, number, and name of your contact if they will mail or fax the document on your behalf.
Although it is unnecessary to disclose the reason for requesting employment verification, you must inform the author of the organization's information.
What to Include in an Employment Verification Letter?
Unlike other employment-related correspondence such as a resignation letter, an employment verification letter is precise. You should, however, be sure to include all necessary elements when writing the letter. In addition, the type of information in the Employment Verification Letter depends on the requester. Here is what a standard letter content has:
Employer contact details: This section states the employer's information, such as the company's name, address, and phone number. Ensure that all details are accurate and current.
Details about the employee: List the employee's address, employment details, contact information, and other relevant information. Ensure you state the employee's work position.
Payment details: This section contains payments, whether salary-based, commission-based, or wages. You may list any additional benefits and bonuses where applicable.
Signature: The final step in making the letter official is signing it. Don't forget to include the dates under each signature.
Samples of Employment Verification Letters
There are several situations where employment verification letters may be necessary, and here are two examples:
Employment Verification Sample for Current Employee
[Current employer’s name]
[Current employer’s address]
[Date of writing]
[Name of the Requester]
[Address of the requester]
Dear Sir/Madam,
I am writing to certify that [Name of employee] has been an employee of [Name of current company] since [Date of employment]. His/her/their current position is [current job role or title].
[Name of employee] earns a salary of [amount of salary], paid annually, and the company pays [Name of employee] approximately [amount of bonuses] as a bonus and allowance.
I have attached recent proof of payments, a W-2 form, and other paystubs. To the best of my knowledge, the information provided above is accurate.
Contact me at [phone number and email] for any more information or verification.
Sincerely,
[Name of person verifying employment]
[Title of person verifying employment]
Employment Verification Sample for Past Employee
Final Thoughts
Businesses are not legally required to provide employment verification unless it comes from a government agency. This makes it more difficult, but not impossible, to get the information you need. While it's in everyone's best interest to comply with employment letter verification requests, there may be companies that refuse to provide them.
A potential employer, government agency, or outside entity, such as a lending institution, may need to verify employment to offer a job or fulfill an employment contract obligation. This process ensures that the current or former employee is an employee of your organization.
If the candidate is still under your employment, verify employment history and references with an employee verification form or letter template. When completing a previous employment verification letter, you should only include basic facts.
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