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Writing a recommendation letter can often be easier said than done. If you’ve been asked to write one of these letters, that means your opinion can play an important role in someone’s future, and it should be written correctly and accurately.

When applying for a job or study program, candidates are often asked to provide a letter of recommendation. This is typically used by hiring managers, recruiters, or admission officers to verify the credentials and qualities of the applicant.

This document is written by the individual’s previous employer, colleague, client, or teacher, and it should discuss the skills and qualifications that make the applicant a good fit for the position.

Keep reading to learn about how to write a letter of recommendation that will help you maintain a positive relationship with a past employee or student while maximizing their future chances of success.

Get Your Recommendation Letter Now

How to Decide Whether to Accept a Request for a Recommendation

Before starting to write your own recommendation letter, it’s important to determine whether you are able to write one in the first place. Due to the fact that one of these letters can greatly influence a hiring decision at another company or an admission selection of a school, it must be written honestly and precisely.

Although it can be difficult to deny a request for a letter of recommendation, it’s important to consider whether you have enough positive stories or experiences to tell about the applicant. You’ll also need to promptly and courteously let them know whether you are able to meet their request so that they can make other arrangements if necessary.

Here are some of the main points to consider before accepting a request for a letter of recommendation:

  • Whether you have been able to closely work with or directly observe the individual for sufficient time to elaborate on their professional profile
  • If you are aware of any skills or experiences that the candidate could bring to the role they’re applying for
  • If you have concrete and positive examples of the applicant’s work

Elements of a Letter of Recommendation

If you have decided that you are able to share sufficient knowledge about the applicant to write a recommendation letter, it’s time to get started.

To ensure that you are completely prepared to write this document, it’s’ also recommended that you ask the applicant for a description of the job or study program they’re applying for, as well as an updated resume.

This will enable you to match what the employer is looking for with the key characteristics the candidate possesses. In general, your letter of recommendation should include the following essential sections, in this order:

  1. A brief introduction defining your relationship to the applicant, who you are, and your professional expertise or qualifications.
  2. A professional overview describing what traits you have directly noticed in the applicant and how they are relevant for the opportunity.
  3. A relevant story that illustrates one or two of the key skills or characteristics of the applicant.
  4. An ending statemen that sums up why the individual is a good fit for the role.
  5. A signature that includes your contact details to prove your identity.

Tips for Letters of Recommendation

In addition to following the recommended structure, your letter should also be written in a professional tone, similar to that of a business letter. However, it must maintain a positive outlook and there shouldn’t be anything included that can work against the applicant.

Make sure to also follow any instructions the candidate has provided you in terms of how and when to submit the letter. If you send in the letter after a specified deadline, you may hurt their application status. Furthermore, focus on the candidate’s most relevant achievements to bolster their chances of success.

Save time creating your recommendation letter with the help of LawDistrict’. Let our step-by-step template creator help you through the process of writing this important document, and download a letter of recommendation example that you can easily fill in.

Writing a recommendation letter can often be easier said than done. If you’ve been asked to write one of these letters, that means your opinion can play an important role in someone’s future, and it should be written correctly and accurately.

When applying for a job or study program, candidates are often asked to provide a letter of recommendation. This is typically used by hiring managers, recruiters, or admission officers to verify the credentials and qualities of the applicant.

This document is written by the individual’s previous employer, colleague, client, or teacher, and it should discuss the skills and qualifications that make the applicant a good fit for the position.

Keep reading to learn about how to write a letter of recommendation that will help you maintain a positive relationship with a past employee or student while maximizing their future chances of success.

Get Your Recommendation Letter Now

How to Decide Whether to Accept a Request for a Recommendation

Before starting to write your own recommendation letter, it’s important to determine whether you are able to write one in the first place. Due to the fact that one of these letters can greatly influence a hiring decision at another company or an admission selection of a school, it must be written honestly and precisely.

Although it can be difficult to deny a request for a letter of recommendation, it’s important to consider whether you have enough positive stories or experiences to tell about the applicant. You’ll also need to promptly and courteously let them know whether you are able to meet their request so that they can make other arrangements if necessary.

Here are some of the main points to consider before accepting a request for a letter of recommendation:

  • Whether you have been able to closely work with or directly observe the individual for sufficient time to elaborate on their professional profile
  • If you are aware of any skills or experiences that the candidate could bring to the role they’re applying for
  • If you have concrete and positive examples of the applicant’s work

Elements of a Letter of Recommendation

If you have decided that you are able to share sufficient knowledge about the applicant to write a recommendation letter, it’s time to get started.

To ensure that you are completely prepared to write this document, it’s’ also recommended that you ask the applicant for a description of the job or study program they’re applying for, as well as an updated resume.

This will enable you to match what the employer is looking for with the key characteristics the candidate possesses. In general, your letter of recommendation should include the following essential sections, in this order:

  1. A brief introduction defining your relationship to the applicant, who you are, and your professional expertise or qualifications.
  2. A professional overview describing what traits you have directly noticed in the applicant and how they are relevant for the opportunity.
  3. A relevant story that illustrates one or two of the key skills or characteristics of the applicant.
  4. An ending statemen that sums up why the individual is a good fit for the role.
  5. A signature that includes your contact details to prove your identity.

Tips for Letters of Recommendation

In addition to following the recommended structure, your letter should also be written in a professional tone, similar to that of a business letter. However, it must maintain a positive outlook and there shouldn’t be anything included that can work against the applicant.

Make sure to also follow any instructions the candidate has provided you in terms of how and when to submit the letter. If you send in the letter after a specified deadline, you may hurt their application status. Furthermore, focus on the candidate’s most relevant achievements to bolster their chances of success.

Save time creating your recommendation letter with the help of LawDistrict’. Let our step-by-step template creator help you through the process of writing this important document, and download a letter of recommendation example that you can easily fill in.